CHECK DETAILS

Use this subtask of the Approve Checks screen to view the detail for the checks listed in the table on the main screen. This subtask lists the vouchers that are combined to total the amount of the check on the main screen.

You can change the Trans Curr, Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained in this screen. If necessary, you can change the Retainage Rate and Amount to Pay fields later on the Edit Voucher Payment screen; however, you can make changes to approved vouchers only if you are the same user (tracked by ID) who approved the vouchers. This prevents other users from altering the check amount after approvals have been made.

Use this subtask to view the individual vouchers that comprise the check amount or whenever you need to change any of the following fields:

• Discount To Take

• Retainage Rate

• Check Amount

Table Window

The only fields in this table that are editable are Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained.

Voucher

This non-editable field displays the voucher number

Trans Curr

The currency code for this voucher's transaction currency displays in this field.

Amount to Pay

The total amount currently scheduled to pay on this voucher displays in this column, in this voucher's transaction currency.

Discount To Take

This field displays the value, in the voucher's transaction currency, of the discount amount that will be taken on the check being approved. You cannot save the Approve Checks screen if the value in the Discount Amount field exceeds the amount of discount that is available to be taken.

Sep Chk

Select this check box to print separate checks for each different voucher. Leave this check box cleared to print all vouchers for this pay vendor on one payment.

Address Code

Enter, or click to select, the address code for this payment. The default address code for this voucher is the default payment address from the Vendors screen.

Payment Method

This non-editable field displays the voucher payment method.

Amount Paid

This non-editable field displays the amount paid.

Amount Remaining

This non-editable field displays the amount remaining.

Retainage Rate

Enter an amount in this field and Costpoint calculates a percent to be retained. When you tab to the Amount Retained field, Costpoint calculates this rate.

Amount Retained

Enter a retainage amount (expressed in terms of your company's transaction currency) in this field. When you tab out of this field, Costpoint calculates the entry in the Retainage Rate field.

Invoice Amount

This non-editable field displays the invoice amount.

Invoice Number

This non-editable field displays the invoice number.

Invoice Date

This non-editable field displays the invoice date.

Discount Amount

This non-editable field displays the discount amount.

Discount Date

This non-editable field displays the discount date.

Due Amount

This non-editable field displays the due amount.

Due Date

This non-editable field displays the due date.

Approver User ID

This non-editable field displays the approver's Costpoint user ID.

Approval Date

This non-editable field displays the approval date.

Vendor

This non-editable field displays the vendor ID.

Vendor Name

This non-editable field displays the vendor's name.

Purchase Order

This non-editable field displays the purchase order number.

PO Release

This non-editable field displays the PO Release number.

Pay Curr

This non-editable field displays the voucher's pay currency.

Pay Currency Vchr Check Amount

This non-editable field displays the pay currency voucher check amount.

Pay Currency Vchr Discount Taken

This non-editable field displays the pay currency voucher discount taken amount.

Password

Enter a password in this field so that Costpoint can save the changes you have made.

Save Changes

Click this button after you make changes to this subtask.