AP VOUCHER DETAIL

Use this subtask of the Vouchers subtask to view detailed voucher line information for the selected voucher. You originally entered this information in the Manage Accounts Payable Vouchers screen. On this subtask you can view the accounts, organizations, and projects charged, as well as each voucher line amount, its associated taxes and discounts, if any.

Use this subtask anytime that you need to display detailed information for the voucher on that line.

Vendor

This non-editable field displays the vendor ID for the selected voucher line.

Vendor Name

This non-editable field displays the vendor name for the selected voucher line.

Location

This non-editable field displays the location for the selected voucher line.

Vchr

This non-editable field displays the voucher number for the selected voucher line.

Trans Curr

This non-editable field displays the transaction currency for the selected voucher line.

Cost Amt

This non-editable field displays the cost amount for the selected voucher line.

Amt Remaining

This non-editable field displays the amount remaining for the selected voucher line.

Table Window

Line

This field displays the voucher line number from the Manage Accounts Payable Vouchers screen.

Acct

This field displays the account number charged on the voucher line on the Manage Accounts Payable Vouchers screen.

Org

This field displays the organization number charged on the voucher line on the Manage Accounts Payable Vouchers screen.

Proj

This field displays the project number charged on the voucher line on the Manage Accounts Payable Vouchers screen.

Proj Acct Abbrev

This field displays the project account abbreviation code entered on the selected voucher line.

The project account abbreviation comes from the project account group linked to the project charged on the voucher line on the Manage Project Account Groups screen. The abbreviation is used to link accounts to projects and can be used as a way of defaulting the account to a voucher line once the project is entered.

Cost Amt

This field displays the transaction currency amount entered on the voucher line on the Manage Accounts Payable Vouchers screen.

Percent

This field displays the percent of the cost of the voucher line to the total voucher for the selected voucher line.

Tax

This field displays a code to indicate whether or not this voucher line is taxable. If Y displays, a tax code is required.

Taxability

This field displays the type of tax, such as S for sales tax or U for use tax.

Use/Reverse Tax Amt

This field displays the use/reverse tax amount computed on the selected voucher line.

Sales Tax Code

This field displays the sales tax code. If the Tax field displays a value of Y and the Taxability field displays a value of S, this field displays a sales tax code for the selected voucher.

Sales/VAT Tax Amt

This field displays the sales tax or Value Added Tax (VAT) amount computed on the selected voucher line.

Total Before Discount

This field displays the total before discount on each selected voucher line.

Recovery Amount

This field displays the amount of Value Added Tax (VAT) that is recoverable.

Discount Amount

This field displays the discount amount. Costpoint computes the discount on each voucher line using the vendor terms specified when the voucher was entered. You can edit the discount amount until you post the voucher.

Total Amount

This field displays the total amount of the selected voucher line stated in the transaction currency.

1099

If this check box is selected, Costpoint includes the voucher line in the 1099 calculation for this vendor.

This check box defaults as selected or cleared, depending on whether or not you selected the Print 1099-MISC Form check box on the Header tab of the Manage Vendors screen.

1099 Type

This field displays the 1099 type linked to this vendor for this voucher line. The value in the 1099 field defaults from the Header tab of the Manage Vendors screen.

Description

This field displays the description.

Org Abbrev

This field displays the organization abbreviation. You link organization abbreviations to organizations on the Manage Organization Structures and Manage Organization Elements screens. You can use organization abbreviations to speed data entry to default organizations.

Proj Abbrev

This field displays the project abbreviation for the selected voucher line. You link project abbreviations on the Manage Project User Flow screen. You can use project abbreviations to speed data entry to default projects.

Ref 1

This field displays reference 1 for the selected voucher line. Reference numbers display only if they are used in data entry.

Ref 2

This field displays reference 2 for the selected voucher line. Reference numbers display only if they are used in data entry.

Account Name

This field displays the account name of the account entered on the voucher line.

Organization Name

This field displays the organization name of the organization entered on the voucher line.

Project Name

This field displays the project name of the project entered on the voucher line.

Ref 1 Name

This field displays the reference 1 name of the reference number entered on the voucher line.

Ref 2 Name

This field displays the reference 2 name of the reference number entered on the voucher line.

Notes

This field displays notes, if any, for the selected voucher line.

Subtasks