PRINT CHECK REGISTER REPORT
Use this screen to print a list of all the checks that have been recorded in Costpoint, whether or not the checks have been printed.
If you changed a vendor's name on the Manage Vendors screen, remember that the Print Check Register Report screen uses the name the vendor had when posted. Also, the Print Check Register Report screen displays the address used when the check was issued, which is not necessarily the current address for the voucher.
Note that unposted checks print on the check register. After you print a check, Costpoint prompts you to update the history tables with the check information. Since this report gets its information from the history tables rather than from the General Ledger, checks are available on this report prior to posting them to the General Ledger.
You can record manual checks in three different places in Costpoint:
You generally run this screen at the end of an accounting period to obtain an audit trail for the checks issued in the accounting period. This report can also help you to reconcile the bank statement, which is typically done monthly. This report includes all the outflows from your checking account and is used in conjunction with the Print Cash Receipts Register Report screen, which shows all the inflows to the checking account to reconcile the bank statement.
You can apply organization security to this screen. Use this optional feature to grant or remove rights to view or update organizations. To use this feature, you must first set up organization security screens. For more information about organization security and how to apply it, see the documentation about the Organizational Security in Costpoint Administration.
Screen Contents
This screen has the following elements:
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Use the Identification block to enter a parameter ID and description.
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Use the Selection Ranges block to specify the range of cash accounts, cash organizations, pay currencies, the periods, and checks that will appear on the register.
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Use the Options block to specify whether or not you want zero balance checks to display on the register.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Cash Account
Use the fields in this group box to specify a range of cash accounts for which to print the report. The accounts entered here must be valid cash accounts, which you enter on the Manage Cash Accounts screen. The cash account and cash organization you specify in this group box and the next must be linked on the Manage Cash Accounts screen to be a valid combination on this screen.
Option
Use this drop-down list to select the range of cash accounts to be included. Valid options are:
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All — Select this option to include all available cash accounts. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one cash account and then enter that cash account in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of cash accounts. Enter the beginning cash account for the range in the Start field and enter the ending cash account of the range in the End field.
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From Beginning — Select this option to include a range of cash accounts that begins with the first of all the available cash accounts and ends with the cash account that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of cash accounts that begins with the specific cash account that you enter in the Start field and ends with the last of all the available cash accounts. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting cash account for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive. Costpoint validates the account entered here against the accounts entered on the Manage Cash Accounts screen.
End
Enter, or click to select, the ending cash account for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive. Costpoint validates the account entered here against the accounts entered on the Manage Cash Accounts screen.
Cash Organization
Use this group box in conjunction with the Cash Account group box to select a valid cash account organization combination for which to print a check register. In order to be a valid combination, the accounts and organizations must be linked on the Manage Cash Accounts screen.
Option
Use this drop-down list to select the range of cash organizations to be included. Valid options are:
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All — Select this option to include all available cash organizations. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one cash organization and then enter that cash organization in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of cash organizations. Enter the beginning cash organization for the range in the Start field and enter the ending cash organization of the range in the End field.
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From Beginning — Select this option to include a range of cash organizations that begins with the first of all the available cash organizations and ends with the cash organization that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of cash organizations that begins with the specific cash organization that you enter in the Start field and ends with the last of all the available cash organizations. The End field is disabled for this option.
Start
Enter, or click to select, the starting cash organization for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive. Costpoint validates the organization entered here against the cash organizations entered on the Manage Cash Accounts screen.
End
Enter, or click to select, the ending cash organization for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive. Costpoint validates the organization entered here against the cash organizations entered on the Manage Cash Accounts screen.
Pay Currency
Only those currencies established via the Manage Currencies screen are available from the lookups in these fields.
Option
Use this drop-down list to select the range of pay currencies to be included. Valid options are:
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All — Select this option to include all available pay currencies. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one pay currency and then enter that pay currency in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of pay currencies. Enter the beginning pay currency for the range in the Start field and enter the ending pay currency of the range in the End field.
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From Beginning — Select this option to include a range of pay currencies that begins with the first of all the available pay currencies and ends with the pay currency that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of pay currencies that begins with the specific pay currency that you enter in the Start field and ends with the last of all the available pay currencies. The End field is disabled for this option.
Start
Enter, or click to select, the starting pay currency for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending pay currency for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Period
Use the fields in this group box to specify the period by which the report is printed. Any checks posted into the period specified in these fields display on the report, for the cash account/organization combinations specified in the Selection block.
This report does not look at the check dates to determine a check's inclusion on this report. As a result, if the dates of the checks do not match the period dates into which the checks were posted, the Check Register Report will contain checks with dates that fall outside the accounting period.
Option
Select the range of periods that you want included on the Check Register Report.
Valid options are:
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All — Select this option to include all available periods. This is the default.
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One — Select this option to include only one period and then enter that period in the Start Period field.
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Range — Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start Period field and enter the ending period of the range in the End Period field.
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From Beginning — Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End Period field.
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To End — Select this option to include a range of periods that begins with the specific period that you enter in the Start Period field and ends with the last of all the available periods.
Start Fiscal Year
Enter, or click to select, the fiscal year for which you want the report printed. You can print a check register for only one fiscal year at a time. If more than one fiscal year is required, you need to print the report once for the first fiscal year, then again for each of the remaining fiscal years.
Start Period
Enter, or click to select, the starting period for the report. If you select All or From Beginning in the Option field, this field is inactive.
Start Subpd
Enter, or click to select, the starting subperiod for the report. If you select All or From Beginning in the Option field, this field is inactive.
End Fiscal Year
Enter, or click to select, the ending fiscal year for the report. If you select All, One, or To End in the Option field, this field is inactive.
End Period
Enter, or click to select, the ending period for the report. If you select All, One, or To End in the Option field, this field is inactive.
End Subpd
Enter, or click to select, the ending subperiod for the report. If you select All, One, or To End in the Option field, this field is inactive.
Checks
Use the fields in this group box to select the range of check numbers for the Check Register Report.
Option
Valid options are:
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All — Select this option to include all available check numbers. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one check number and then enter that check number in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of check numbers. Enter the beginning check number for the range in the Start field and enter the ending check number of the range in the End field.
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From Beginning — Select this option to include a range of check numbers that begins with the first of all the available check numbers and ends with the check number that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of check numbers that begins with the specific check number that you enter in the Start field and ends with the last of all the available check numbers. The End field is disabled for this option.
Start
Enter, or click to select, the starting check number for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending check number for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Options
Select Checks
Include Zero Balance Checks
Select this check box to include zero balance checks on the report.