DEFAULT ACCOUNTS

Use the Default Accounts subtask on the Manage Customer screen to enter default account information for transaction types.

You can select from accounts receivable, sales accounts, finance charge accounts, inventory, clearing accounts, and cash receipt A/R adjustment accounts.

Linking accounts to these transaction types is optional.

These accounts are used for posting non-project bills, cash receipts, and sales orders. The finance charge account is used to compute the finance charges.

If you do not fill in information for these accounts, the system uses the accounts that are set up on the Configure Accounts Receivable Settings screen.

If a project has been assigned to this customer, the project has its own revenue and receivable accounts that is used instead of the default customer accounts.

Default Accounts

Transaction Type

Enter, or click to select, the transaction type for which to set up default account information.

When you use , the lookup includes Customer Cash Account as an option in the Transaction Desc column, which corresponds to a new Trans Type of C. Select this option to set up customer cash account information for use with the Import Cash Receipts application. When you import electronic bank file transactions with the Import Cash Receipts , Costpoint uses the bank file and customer cash account information to generate cash receipts.

Account

Enter, or click to select, a valid account for the Transaction Type on this row. This field is required.

Organization

Enter, or click to select, a valid organization for the Transaction Type on this row. This field is required.

Bank Abbr

Enter an abbreviation for the bank at which the customer's account resides and from which the customer makes cash payments. This field is enabled when you select Customer Cash Account in the Transaction Type field.

Project

Enter, or click to select, a valid project for the Transaction Type on this row. This field is not required.

Ref 1

Enter, or click to select, a valid reference number for the Transaction Type on this row. This field is not required.

The field Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, AC 1 is used as label.

Ref 2

Enter, or click to select, a valid reference number for the Transaction Type on this row. This field is not required.

The field Ref 2 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, AC 2 is used as label.