COPY/REVERSE CASH RECEIPTS
Use the Copy/Reverse Cash Receipts screen to copy previously posted cash receipts into the Manage Cash Receipts screen. You can also use this screen to create a reversing entry (voiding) of selected cash receipts.
You can copy cash receipts and then edit them (for amount received, and so on) in the new subperiod before posting.
Other users should be out of all Costpoint Accounts Receivable screens before you activate the restore process. Run this process at any time, provided that the subperiod that will receive the restored or reversed cash receipts is open.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use this group box to select the cash receipts, by number, to copy or restore.
Cash Receipt Number
Option
From the drop-down list, select the cash receipts to include in the restore process.
The options are:
-
All — Select this option to include all available cash receipts. The Start and End fields are disabled for this option.
-
One — Select this option to include only one cash receipt. You must enter that cash receipt in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of cash receipts. You must enter the beginning cash receipt for the range in the Start field and the ending cash receipt of the range in the End field.
-
From Beginning — Select this option to include all the cash receipts from the beginning of the available cash receipts to a specific ending cash receipt in the range. Enter the last cash receipt for the range in the End field. The Start field is disabled for this option.
-
To End — Select this option to include all cash receipts that range from a specific cash receipt to the end of all the available cash receipts. Enter the cash receipt from which the range should begin in the Start field. The End field is disabled for this option.
Start
If you selected One, Range, or To End in the Cash Receipt Number Options field, enter the starting cash receipt range for the numeric range to include in the restore process. If you selected All or From Beginning in the Cash Receipt Number Options field, the Start field is unavailable.
End
If you selected Range, or From Beginning in the Cash Receipt Number Options field, enter the ending cash receipt range for the numeric range to include in the restore process. If you select All, One, or To End in the Cash Receipt Number Options field, the End field is unavailable.
Non-Contiguous Range
Select this check box to specify non-contiguous ranges within the range of cash receipts that you selected for the restore process. You specify the non-contiguous ranges using the Cash Receipt Non-Contiguous Ranges subtask on this screen.
Options
Restore To Option
Reverse Cash Receipts Amounts
Select this check box if you want to import an exact reversal of the original cash receipts. You can use this function to void an already posted cash receipt.
Starting Cash Receipt Number
This is a nine-digit numeric field. Leave this field empty to have the system automatically assign the next available receipt number within the accounting period that you entered on this screen.
When you allow the system to assign the starting cash receipt number, it adds one to the cash receipt number that is currently stored in the Transaction Control Number table.
As an alternative, you can manually assign receipt numbers. To assign cash receipt numbers yourself, enter the first number that you want to assign to the cash receipt record being created. This number must be unique in the receiving (Restore To) subperiod and should be the next available cash receipt number.
Generate
Use this group box to select the period from which you want to retrieve and the period into which you want to restore the selected cash receipts. The subperiod into which the receipts will be entered must be open.
Restore From
Fiscal Year
Enter, or click 
to select, the fiscal year from which you want to retrieve cash receipts.
Period
Enter, or click to select, the period from which you want to retrieve cash receipts.
Subperiod
Enter, or click to select, the subperiod from which you want to retrieve cash receipts.
Ending Date
This displays the ending date of the subperiod that you selected in this Restore From group.
Restore To
Fiscal Year
Enter, or click to select, the fiscal year to which you want to restore the selected cash receipts.
Period
Enter, or click to select, the period to which you want to restore the selected cash receipts.
Subperiod
Enter, or click to select, the period to which you want to restore the selected cash receipts.
Ending Date
This displays the ending date of the subperiod that you selected in this Restore To group.
Costpoint assigns the cash receipt number by fiscal year and period. Cash receipt numbers will automatically begin at 1 for each new accounting period. You can change the last system number on the Configure System Assigned Cash Receipt Number screen whenever the validation for duplicate numbers prevents you from restoring or reversing a cash receipt. You can also use the Configure System Assigned Cash Receipt Number screen to maintain the sequential order of numbers from one accounting period to the next.
Subtask
|
Subtask
|
Description
|
|
Cash Receipts Non-Contiguous Ranges
|
If you selected the Cash Receipts Non-Contiguous check box on this screen, click this link to open the Cash Receipts Non-Contiguous Ranges subtask and enter non-contiguous ranges of cash receipts.
|