MANAGE REMITTANCE ADDRESSES

Use this screen to set up all the remittance addresses your company uses. For example, let's say some of your customers have been directed to send payments to a bank drop box. First, you must set up the drop box address information here. Later, when you are setting up the project billing information, you can select that remittance ID. Once projects have been assigned a remittance ID, any modifications you make in this screen automatically take effect for all projects that use that remittance ID.

Set up this screen before entering project information and before calculating billings. If you need to modify the information in this screen, you must do it before the calculating the billing. Otherwise, you must recalculate the billing for the address modification to take place.

Location

Identification

Remittance ID

Enter a unique code to identify the address entered below. After a project has used a remittance ID, the ID cannot be deleted. However, you can modify the address information, and it becomes effective for all projects that use that ID.

Description

Enter a description for this remittance address.

Address

In this group box, enter the name and address information that you want associated with the Remittance code.

Name

Enter the name associated with the remittance address.

Line 1, Line 2, Line 3

Enter any address information required. Do not enter city, state/province, country, or postal code information on these lines; enter this information in the fields reserved for them.

City

Enter the city for this address. If you skip ahead to enter the Postal Code first, and that postal code has already been used in Costpoint, the city information is automatically brought into the screen. After the information is brought in, you can modify it. However, any modifications you make do not modify the default information on the Manage Postal Codes screen.

State/Province

Enter the state/province for this address. If you have already entered the Postal Code, and the postal code has been used previously in Costpoint, the state/province information is automatically brought in. After the information is brought in, you can still modify it. However, modifications do not modify the default information on the Manage Postal Codes screen.

You can click to select a valid state. Note that you can use this field for foreign addresses to indicate some specific delivery location, such as a county in the United Kingdom.

Postal Code

Enter the postal code for this address. Note that the postal code has a special function that brings in the city, state/province, and country code if they have not already been entered. The first time a postal code is used, it stores the city, state/province, and country code in its table. From then on, if you enter the postal code first, Costpoint brings in the other information. After the information is brought in, you can still modify it. However, modifications do not modify the default information on the Manage Postal Codes screen.

You can also click to select a postal code.

Country

Enter the country code for the address. If you have already entered the Postal Code, and the postal code has been used previously in Costpoint, the country code is automatically brought into the screen. After the information is brought in, you can still modify it. However, modifications do not modify the default information on the Manage Postal Codes screen.

You can also click to select a valid country code.

• Table Information

  Changes to this screen update the BILL_REMIT_ADDR table.

• FAQs

  Can I change the information in this screen and what happens if I do?

  You can change the information in this screen at any time. If you already calculated billings and need to change the remittance address, you must recalculate the billings before the change displays on the bills.

  The remittance address code is stored in the BILL_INVC_HDR_HS table and is included on retroactive or reversed billings. The Reverse Previous Bills and Calculate Retroactive Bills processes use the remittance code in the BILL_INVC_HDR_HS table to retrieve the data currently stored in the Manage Remittance Addresses screen.  

  Where is the information in this screen used?

  The Remittance Address code is a required field on the Manage Project Billing Information screen. Therefore, you must initialize at least one remittance address before you can set up the Manage Project Billing Information screen for any of your projects. The remittance address information is automatically printed on the bill using the data entered in this screen.