Use this screen to review billing transactions for projects that use transactions for billing purposes. You must set up a project number on the Manage Project Billing Information screen as the posting project number in order for it and its lower-levels transactions to be posted into this screen. Normally, no data entry is needed in this screen. However, you can use this screen to defer a transaction from being billed or write off a transaction after it has been posted to the general ledger. Also, if the Manage Project Billing Information screen allows for partial billed transactions, you can place part of the transaction on hold for billing at a later time.
You can click 
to select records with which you want to work. Be sure to narrow your selection sufficiently or it may take a while to retrieve your query. In general, it is better to work with smaller sets than large ones. You can also add user transaction in this screen, and they are treated just like any system transactions.
The information contained in this screen is created when you post various journals to the general ledger. You can update its information any time before a billing is calculated. After a billing has been calculated, you must either recalculate the bill or modify the billing edit detail to modify the billing. If you set up a project and post transactions for it to the general ledger before setting up the Project Billing table, you may need to manually add those transactions in this screen for them to be billed. If you have already calculated and posted bills outside of Costpoint, you need to update the Billing History and, optionally, the Closed Billing Detail through the Billing History screens. Once you have posted the data in this screen, Costpoint deletes it and moves it to the Manage Closed Billing Detail screen. The Posted Billing Detail screen is used to calculate retroactive billings. Please note that, if you allow for partially billed transactions, a transaction can be in the closed billing detail and in the open billing detail at the same time. This can cause some confusion when you look at supporting schedules.
This screen has four tabs:
Billing Detail — Use this tab to review cost, hours, and units transactions. You can also adjust the amounts available for billing by placing amounts on hold or writing off amounts.
Labor — Use this tab to enter detail related to labor transactions.
Units — Use this tab to identify additional information required for billing unit transactions.
Other — Use this tab to enter additional information that can be useful when printing supporting schedules or simply as a reference to the source of the transaction.
Enter, or click 
to select, a valid project number that uses transactions for calculating billings. As you move to the next field, Costpoint validates that this project level allows charging. If this project and level does not allow charging, you receive an error and must correct this before you continue. When you save the transaction, Costpoint performs additional validations.
If the Which Orgs can charge specific Accts check box is selected in Limit group box on the Basic Info tab of the Manage Project User Flow, the program checks to see whether the project/account/organization combination is assigned to that project in the POA table and that it is active.
If the Accounts check box is selected in the Limit group box on the Basic Info tab on the Manage Project User Flow, the program checks to see whether the project/account combination is assigned to that project in the POA table and that it is active.
If you do not select either of these check boxes, the program performs no further validation on the project.
If you want to view records previously posted, click to retrieve them.
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Subtask |
Description |
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Cash Basis |
Click this link only if your project requires that purchases be paid for before they can be billed. Please refer to the documentation for the individual subtask for more information. |