PRINT CUSTOMER PRODUCT BILLS

Use this screen to print customer product invoices entered on the Manage Customer Product Bills screen. You can print invoices for selected and/or unselected bills. However, if the invoice is on unselected status, a draft invoice line is printed at the top of the bill.

Enter and save bills before printing. You can print both selected and unselected invoices. You should print invoices before posting.

You can use the Print Options screen to archive a report for later viewing or printing. Select File ยป Print Options from the menu (you can also click ), select the Archive check box, and enter the appropriate parameters in the Archive group box. You can use the Print Archived Reports screen to view or print the archived report. This is useful if you need to reprint a bill after posting. You cannot reprint bills after posting unless you archive them.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Billing Currency

Enter, or click to select, the billing currency for the group of bills to print. The default for this field is your company's functional currency.

Customers

Option

Use this drop-down list to select the range of values to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Customer Types

Option

Use this drop-down list to select the range of values to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Invoice Numbers

Option

Use this drop-down list to select the range of values to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Opttions

Include

Select one or both check boxes to print only selected bills, only unselected bills, or both. You must select at least one check box to print bills.

Selected Bills

Select this check box to print bills with a Selected status.

Unselected Bills

Select this check box to print bills with an Unselected status.

Show

Use this group box to select print options for the bill.

Invoice Number

Select this check box to print the invoice number on the invoice.

Print

Use this group box to select additional printing options on the bill.

Subtotals in Billing Currency Only

Select this option to print invoices in only the billing currency. This is the default setting.

Tax Subtotals in Both Billing and Functional Currencies

Select this option to print invoices in the billing currency, but with the Sales/Value Added Tax subtotals in both the billing and functional currencies. This selection is available only when the Billing Currency on this screen is not your company's functional currency.

All Billing Subtotals in Both Billing and Functional Currencies

Select this option to print all invoice subtotals in both the billing and functional currencies. This selection is available only when the Billing Currency on this screen is not your company's functional currency.