MANAGE PROJECT BUDGETS AND ETC

Use this screen to create project budgets; click to select an existing project for the creation of a budget. Click to retrieve any existing project budget.

Use this screen to get a summary of total project budget amounts. You cannot edit the amounts in this screen; they derive from the detail subtasks accessed by the links at the bottom of the screen.

Use it when creating a project budget or any time you revise either your baseline or workplan budget.

This screen has two tabs:

• Total Budget — The fields in this non-editable tab display amounts derived from data entered in the subtasks.

• Info — In this tab, you can choose settings that control this screen and its subtasks. When you create a new budget, all other tabs and subtasks on this screen are inoperable until you have selected and saved a labor and unit budgeting method in this tab.

When creating a new budget, go to the Info tab after completing the Project and  Budget Revision fields and making a selection in the Budget Type group box. After you save the Labor and Units budgeting selections on the Total Budget tab, all the links at the bottom of the screen are enabled. Use these links to open subtasks where you can enter budget data including hours, units, labor, and direct and indirect fees.

Location

Project

Click to select a project with an existing budget. You can also enter, or click to select, a new project budget.

Name

This non-editable field displays the name of the selected project.

Budget Revision

Enter, or click to select, the revision for this workplan budget. This field is non-editable for baseline budgets, because there can be only one version of a baseline budget. Revisions are created on the Manage Project Budget Revisions screen.

If no revision displays here, select the Allow Workplan Budgets check box on the Configure Project Budget Settings screen to activate the revision function, then create revisions on the Manage Project Budget Revisions screen.

Budget Type

Use the options in this group box to select either the Baseline or Workplan budget. 

Baseline

Select this option to create a baseline budget.

Workplan

Select this option to create a workplan budget.

Subtasks

• Table Information

  Changes to this screen update the PROJ_BUDGET_SUM table.

• FAQs

  How do I use the right-click functions in this screen?

  The right click functions are enabled when you highlight a row and right click the mouse.  The functions are outlined below.

  Copy

  To use the Copy function in the Direct, Units, and Labor subtasks, right click on a highlighted row and click Copy. The source row can be a total budget or period budget row. A total budget row contains zeros for fiscal year and period data. A period row contains a non-zero fiscal year and period.

  Use the copy function when you want to copy the identical row data to another row. You can change all user-editable columns, but if you are creating rows with systematic differences, the Spread function may be more efficient. Use the drop-down lists to select the starting and ending fiscal years and periods. (All fiscal years and periods are available for selection.) Click the Copy button to copy the selected row.

  Use the right mouse button to access the Select All function.

  Escalate

  To use the Escalate function in the Direct, Units, and Labor subtasks, right click on a highlighted row and select Escalate. The escalate function works only with period budget rows, never a total budget.

  Use the Escalate function when you want to perform a blanket increase of a selected percentage to all highlighted rows. Highlight the rows in the subtask table to be escalated. Use the mouse or the Shift key to highlight the rows to be escalated.

  Use the right mouse button to access the Select All function.

  Units

  Select this option to escalate only the unit amounts in the selected rows.

  Rate

  Select this option to escalate only the rate amounts in the selected rows. If the row selected contains both cost and price rates, each rate will escalate for the selected amounts.

  Budget Amt

  Select this option to escalate only the budget amounts in the selected rows.

  Escalate %

  Enter the percentage (up to eight characters, including the decimal separator) for the selected period budget rows. This percentage figure can either increase or decrease the amounts contained in the selected rows.

  For this example, assume an amount on the budget row is 500,000.00.

   

  Amount entered in Escalate % field,	Budget amount of 500,000.00 changes to:
  .0000001	0.0005
  .000001	0.005
  .00001	0.05
  .0001	0.5
  .001	5
  .01	50
  .1	500
  Amount entered in Escalate % field,	Budget amount of 500,000.00 changes to:
  1	5,000
  10	50,000
  100	500,000 - no change
  1000	5,000,000
  10000	50,000,000
  100000	500,000,000
  1000000	5,000,000,000
  10000000	50,000,000,000