to select, the fiscal year. If the fiscal year is not available, set it up on the Manage Fiscal Years screen and then return to this screen to set up the periods for that year.Initially, use this screen to set up the accounting periods within each fiscal year. After you begin using Costpoint, use this screen to add or open new accounting periods. See the description for the No of Periods to Keep Open check box on the Configure General Ledger Settings screen. You must set up an accounting period in this screen before you can enter subperiods and transactions for that period.
Before you set up accounting periods for a fiscal year, you must set up the fiscal year on the Manage Fiscal Years screen.
Enter, or click to select, the fiscal year. If the fiscal year is not available, set it up on the Manage Fiscal Years screen and then return to this screen to set up the periods for that year.
Enter the number of the period number you want to add, or use Query to select an existing period. You can have up to 18 accounting periods per fiscal year and up to 99 subperiods.
Costpoint sets up one subperiod automatically when you add an accounting period. If you require project reports more frequently than once each accounting period, you can also set up weekly, semi-monthly, or bi-weekly subperiods.
Deltek recommends that you set up the last closed period when you first set up periods. For example, if you decide to have four subperiods in each period, and you are setting up period 1 of fiscal year 2011 as your current open period, also add period 1 of 2010 to represent period 12 of fiscal year 2010 as your last closed period. (Because a period 12 cannot exist without periods 1 through 11, period 1 of 2010 will hold the information of period 12, 2010.)
Costpoint uses period dates in many modules to validate transaction dates. For the example above, assume that the subperiod ending date for period 12, subperiod 4 is 12/31/2010. You would enter into Costpoint that period 1, subperiod 4, 2010 had a period ending date of 12/31/2010. The subperiod ending date for period 1, subperiod 1, 2011 is 01/07/2011. When you later enter transactions for period 1, subperiod 1, 2011, Costpoint validates the transaction dates against these end dates to ensure that transactions entered into this period have a date between 01/01/2011 and 01/07/2011. If you do not add the last closed subperiod, Costpoint is unable to perform this validation. As a result, transactions entered for the wrong year could be accepted as valid.
Enter the last day of the accounting period. Your entry must be a valid date and must be later than the end date of the immediately preceding accounting period.
Use these options to control whether data entry is allowed for a given accounting period. The default status is Not Available. When a period is not available, you cannot enter data for it. The Open status indicates that the accounting period is available for data entry.
If you change the status of a period from Open to Not Available, Costpoint automatically changes the status for all subperiods and all journal entry/edit status settings for that period to Not Available also.
If you change the status of a period from Not Available or Closed to Open, you must also open the related subperiods and journal entry/edit status settings individually on the Manage Subperiods screen.
You cannot assign the Closed status to a period. Costpoint assigns the Closed status when you complete the Close Periods screen. The Close Periods program also sets the subperiod and journal entry/edit statuses to Not Available for the accounting periods that it closes.
If you set up prior periods in your first fiscal year, assign the Not Available status to those periods.
Click Entry Edit Status to display a list of transactions screens in the table window so you can allow or disallow entries on those screens for the accounting period.
This non-editable field displays the codes of the transaction screens that you can close to data entry for the accounting period.
This non-editable field displays the description of the transaction screens that you can close to data entry for the accounting period.
Use this drop-down list to select the status of the screen for the period. Valid options are:
Not Available — For any screens that should not yet be open for data entry, select Not Available. If the accounting period is closed or if you set the status for the period to Not Available, Costpoint automatically sets Status to Not Available for all transaction screens.
Open — Select Open if you want the screen to be available for data entry for the period.