to select, the fiscal year. If the fiscal year is not available, set it up on the Manage Fiscal Years screen, set up the accounting period on the Manage Accounting Periods screen, and then return to this screen to set up the subperiods.Use this screen to add subperiods within an accounting period. You can also use this screen to indicate whether or not a particular subperiod is available for data entry. Use the table window on this screen to indicate the same Open or Not Available status for individual transaction screens.
A subperiod is a period of time smaller than an accounting period into which you can enter accounting data and for which you can print reports. Although accounting periods must be formally closed, subperiods do not. You can have up to 99 subperiods in a fiscal year.
Costpoint sets up one subperiod automatically when you add an accounting period. If you require project reports more frequently than once each accounting period, you can also set up weekly, semi-monthly, or bi-weekly subperiods.
The fiscal year and accounting period must already exist before you can set up subperiods for that accounting period. If you plan to use more than one subperiod per accounting period, you must set up the additional subperiods before entering any transactions.
Deltek recommends that you set up the last closed accounting period when setting up periods initially. For example, if you decide to have four subperiods in each period, and you are setting up period 1 of fiscal year 2011 as your current open period, also add period 1 of 2010 to represent period 12 of fiscal year 2010 as your last closed period. (Because a period 12 cannot exist without periods 1 through 11, period 1 of 2010 will hold the information of period 12, 2010.)
Costpoint uses period dates in many modules to validate transaction dates. For the example above, assume that the subperiod ending date for period 12, subperiod 4 is 12/31/2010. You would enter into Costpoint that period 1, subperiod 4, 2010 had a period ending date of 12/31/2010. The subperiod ending date for period 1, subperiod 1, 2011 is 01/07/2011. When you later enter transactions for period 1, subperiod 1, 2011, Costpoint validates the transaction dates against these end dates to ensure that transactions entered into this period have a date between 01/01/2011 and 01/07/2011. If you do not add the last closed subperiod, Costpoint is unable to perform this validation. As a result, transactions entered for the wrong year could be accepted as valid.
Enter, or click to select, the fiscal year. If the fiscal year is not available, set it up on the Manage Fiscal Years screen, set up the accounting period on the Manage Accounting Periods screen, and then return to this screen to set up the subperiods.
Enter, or click to select, the accounting period. If the accounting period is not available, set it up on the Manage Accounting Periods screen and then return to this screen to set up the subperiods.
Enter the subperiod number that you want to add, or use Query to select an existing subperiod.
Enter the last day of the subperiod.
Your entry must be a valid date and must be later than the end date of the immediately preceding subperiod.
When you add an accounting period, Costpoint automatically adds a subperiod with the same end date as the accounting period. If you are going to add additional subperiods, first change the end date of subperiod 1 to the appropriate date, and then enter the remaining subperiods for that accounting period.
Use these options to control whether or not data entry is allowed for the subperiod. The Open status indicates that the accounting period is available for data entry.
When you change the status of an accounting period from Open to Not Available, Costpoint automatically changes the status for all subperiods for that period to Not available also.
If you close an accounting period via the Close Periods screen, Costpoint also sets the status of all of that period's subperiods to Not Available.
If you change the period status for a period from Not Available or Closed to Open, you must open the related subperiods and journal entry/edit statuses individually on the Manage Subperiods screen.
Click Entry Edit Status to display a list of transaction screens in the table window so that you can allow or disallow entry on those screens for the subperiod.
This non-editable field displays the codes of the transaction screens that you can close to data entry for the subperiod.
This non-editable field displays the description of the transaction screens that you can close to data entry for the subperiod.
Use this drop-down list to select the status of the screen for the subperiod. Valid options are:
Not Available — For any screens that should not yet be opened for data entry, select Not Available. If the subperiod is closed or you set the status for the subperiod to Not Available, Costpoint automatically sets Status to Not Available for all transaction screens.
Open — Select Open if you want the screen to be available for data entry for the subperiod.