CREATE EXPENSE COMMITMENT ACCRUALS
Use this screen to record an accrual to the General Ledger for expense commitments. This accrual is a reversing journal entry that represents obligated expense commitments, either scheduled or taken, but not yet reconciled to the expense report. Expense commitments are closed out (finalized) when the expense commitment is recorded in Costpoint.
Run this screen before printing financial statements. Before creating an expense commitment accrual on this screen, you must set up a liability account and organization in the Configure Expense Commitment Accruals screen to receive these travel costs.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Option
Accrue Commitments As of
Select an option in this group box to specify the method of accruing expense commitments.
Subperiod Ending Date
Select this option to specify an ending fiscal year, period, and subperiod to accrue expense commitments. All expense commitments assigned a fiscal year, period, and subperiod earlier than or the same as this date, are included in this process. All commitments with a status of Outstanding as of this fiscal year, period, and subperiod are selected for accrual. Also, commitments that were relieved after the specified subperiod but were outstanding as of the subperiod of the accrual are included. This selection is the screen default.
Current Date
Select this option to accrue expense commitments on a real-time basis. This means that Costpoint selects all expense commitments outstanding as of the current date. Only commitments with a status of Outstanding are selected.
Continue validation if offsetting Org is inactive
Select this check box to continue processing if the offsetting organization is inactive.
Selection
Range
This field always displays One.
Fiscal Year
Enter, or click 
to select, the fiscal year in which you need to accrue the expense commitment.
Period
Enter, or click to select, the period in which you need to accrue the expense commitment.
Subperiod
Enter, or click to select, the subperiod in which you need to accrue the expense commitment.
Create Expense Commitment Accruals
Click 
to create reversing journal entries that accrue expense commitments to the General Ledger.