PRINT JOURNAL ENTRY EDIT REPORT
Use the Journal Entry Edit Report screen to review journal entries before posting them to the general ledger. The Journal Entry Edit Report displays supporting detail for your journal entries.
You can print Journal Entry Edit Reports as often as necessary. At the least, you should generate this report before posting your journal entries.
If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Approve Journal Entries screen to approve journal entries. In that case, use the options in the Approval Status group box on the Print Journal Entry Edit Report screen to indicate whether or not you want to include approved and unapproved journal entry transactions on the report. (You use the Approval Settings subtask of the Configure General Ledger Settings screen to specify whether journal entries require approvals.)
You can apply
organizational security to this screen. Use organizational security to
grant or deny rights for individual users to view or update information
for specific organizations. For more information about organizational
security and how to apply it, see the related topic on Organizational
Security.
This report displays Input File Numbers for journal entries created by the Import Journal Entry process.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Fiscal Year
Start
Enter the fiscal year for which you want to print the report, or use Lookup to select it.
Period/Subpd
Option
Use this drop-down list to select the range of accounting subperiods to include on the report. Valid options are:
-
All — Select this option to include all periods and subperiods. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one subperiod and then enter that accounting period and subperiod in the Start fields. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of subperiods. Enter the beginning accounting period and subperiod for the range in the Start fields and enter the ending accounting period and subperiod of the range in the End fields.
-
From Beginning — Select this option to include a range of subperiods that begins with the first of all the available subperiods in the fiscal year and ends with the accounting period and subperiod that you enter in the End fields. The Start fields are disabled for this option.
-
To End — Select this option to include a range of subperiods that begins with the accounting period and subperiod that you enter in the Start fields and ends with the last of all the available subperiods for the fiscal year. The End fields are disabled for this option.
Start/End
Enter, or click 
to select, the starting and/or ending accounting periods and subperiods for the range of subperiods to be included on the report. Depending on your selection in Option, one or both of these sets of fields may be inactive. The End Date fields display the ending dates of the starting and ending subperiods.
Selection Ranges: Journal Entries
Option
Use this drop-down list to select the range of journal entries to include on the report. Valid options are:
-
All — Select this option to include all journal entries. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one journal entry and then enter that journal entry in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of journal entries. Enter the beginning journal entry for the range in the Start field and enter the ending journal entry of the range in the End field.
-
From Beginning — Select this option to include a range of journal entries that begins with the first of all the available journal entries and ends with the journal entry that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of journal entries that begins with the journal entry that you enter in the Start field and ends with the last of all the available journal entries. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending journal entry for the range of journal entries to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
User
Use these fields to specify the users whose journal entries you want to include on the report. Costpoint stores the user ID when the journal entry is created or changed on the Manage Journal Entries screen.
Option
Use this drop-down list to select the range of user IDs for which you want include journal entries on the report. Valid options are:
-
All — Select this option to include all user IDs. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
-
From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of user IDs that begins with the user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending user IDs for the range of user IDs for which you want to include journal entries on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Options
Page Break
Period
Select this check box to insert a page break after each accounting period.
Subperiod
Select this check box to insert a page break after each subperiod.
Journal Entry
Select this check box to insert a page break after each journal entry.
Approval Status
If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it has otherwise decided to require that journal entries be approved, you can use the Approve Journal Entries screen to approve journal entries. In that case, use these options to indicate whether or not you want to include approved and unapproved journal entry transactions on the report.
Include both approved and unapproved
Select this option to display both approved and unapproved journal entries on the report.
Include unapproved only
Select this option to display only unapproved journal entries on the report. This option is not available if you select the Posted Only option under Posting Status on this screen.
Include approved only
Select this option to display only approved journal entries on the report. This option is not available if you select the Posted Only option under Posting Status on this screen.
Posting Status
Unposted Only
Select this option to display only unposted journal entries on the report.
Posted Only
Select this option to display only posted journal entries on the report.
Show
Reference Numbers
Select this check box to display reference numbers on the report.
Account Names
Select this check box to display account names on the report.
Journal Line Notes
Select this check box to display journal line notes on the report.
Select
Adjusting Entries
Select this check box to include adjusting entries on the report.
Recurring Entries
Select this check box to include recurring entries on the report.
Reversal Adjusting
Select this check box to include reversal adjusting entries on the report.
Reversal Recurring
Select this check box to include reversal recurring entries on the report.
Project Transfer
Select this check box to include project transfer entries on the report.
Multi-Job Allocations
Select this check box to include multi-job allocations entries on the report.
Generate the Journal Entry Edit Report
To generate the Journal Entry Edit Report, enter the report options that you want and then click Print Default Report on the Action menu.