STORE EMPLOYEE BENEFIT OPTIONS OFFERED
Run the Store Employee Benefit Options Offered process to store all employee and dependent benefit options offered to employees within the specified taxable entity and date parameters. For Affordable Care Act tracking, this application should be run on a scheduled basis using a Job Queue. The screen process stores benefit options for any employees where the effective date is within the enrollment dates of the Life Event or Open Enrollment.
Initially, run this process for all preceding months in the calendar year for which you are generating 1095-Cs. After the initial run, Non-ESS Users should run this process at least monthly. For ESS Users, the Activate Pending ESS Benefit Elections screen will automatically gather benefit options offered.
This screen performs the following operations:
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Selects all full-time (Regular) non-variable-hours employees that have an enrollment period which encompasses the screen Benefit Year. It also determines which, if any, Benefit Package for which they are eligible.
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Selects all full-time-equivalent employees that have an enrollment period which encompasses the screen Benefit Year. It also determines which, if any, Benefit Package for which they are eligible.
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Selects all non-full-time and non-full-time-equivalent employees that have an enrollment period which encompasses the screen Benefit Year. It also determines which, if any, Benefit Package for which they are eligible. The application performs this since part-time employees may be eligible for benefits as well.
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Selects all Employee Life Event records where the Life Event is flagged as a Benefit Qualifying Event and the Benefit Year is within the enrollment period (change period).
You can view and maintain the records created by this process by accessing the Manage Employee Benefits Options Offered screen.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Benefit Year
Range Type
This field always displays the value One.
Start
Enter the Benefit Year for which benefit options will be determined and stored. This value is established in the Manage Benefit Years by Taxable Entity screen.
Taxable Entities
Range Type
From the drop-down list, select the type of taxable entity range to be included in the processing. You can select one taxable entity for processing or you can run the process for all Taxable Entity IDs within the Login Company.
The screen process will include employees linked to the specified taxable entities.
Valid options are:
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All
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One
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Range
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From Beginning
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To End
Start
If you selected One, Range, or To End as the taxable entity Range Type, enter, or click 
to select, the taxable entity for which the process will be run. The screen process will include employees linked to the taxable entity parameter.
End
If you selected Range or From Beginning as the taxable entity Range Type, enter, or click to select, the ending taxable entity value for which the process will be run. The screen process will include employees linked to the taxable entity parameter.
Taxable Entity Non-Contiguous Range
Select this check box to select a non-contiguous range for Taxable Entity selection. Use the Taxable Entity Non-Contiguous Range subtask to select the range of items that you would like to include in the processing.
Employees
Range Type
From the drop-down list, select the type of employee range to be included in the generation of employee Affordable Care Act data.
Valid options are:
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All
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One
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Range
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From Beginning
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To End
Start
Enter, or click to select, the starting value for the selection of employees.
End
Enter, or click to select, the ending value for the selection of employees.
Employee Non-Contiguous Range
Select this check box to select a non-contiguous range for employee selection. Use the Employee Non-Contiguous Range subtask to select the range of items that you would like to include in the processing.
Options
Overwrite Existing Benefit Options
Select this check box if you would like to overwrite any existing benefit option records for the employee and coverage start date. Select this check box when you have identified an error in the setup or employee information that requires you to overwrite and correct the employee’s existing records.
If you do not select this check box and the employee already has an existing benefit option record or records for the employee and coverage start date, this application will not overwrite those existing records and an error message will be generated on the error/warning report.
Subtasks
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Subtask
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Description
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Taxable Entity Non-Contiguous Ranges
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Select this link to enter taxable entity ranges that will be included in the processing.
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Employee Non-Contiguous Ranges
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Select this link to enter employee ranges that will be included in the processing.
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