to select, the employee ID in this required field. The employee's name displays in the field to the right.U.S. employers can use this screen to track documents they have reviewed for a new hire per the requirements of the U.S. Citizenship and Immigration Services. Employers use the I-9 form to establish that the individuals they hire are authorized to work in the United States.
Selections on this screen must reflect the documents provided by the employee to establish both identity and employment eligibility. The I-9 requires either:
One document from List A; or
One document from List B and one document from List C.
U.S. employers can use this screen when an individual that is hired for employment in the United States provides a document or documents that establish both identity and employment eligibility.
Use this group box to identify the employee to whom this record applies and display relevant information entered on the Manage Employee Information screen.
Enter, or click to select, the employee ID in this required field. The employee's name displays in the field to the right.
Select this check box if the employee's Social Security Number (SSN) has been verified through the E-Verify system.
This non-editable field displays the employee's date of birth from the Employee Info tab of the Manage Employee Information screen.
This non-editable field displays the employee's Social Security Number from the Employee Info tab of the Manage Employee Information screen.
This non-editable field displays the employee's address from the Address tab of the Manage Employee Information screen.
Use this table to indicate which, if any, documents have been provided by the new employee to establish identity and employment eligibility.
Enter, or click 
to select, the date on which the I-9 form was signed.
From the drop-down list, select the list code that contains the employee documentation.
Enter, or click to select, the I-9 code for the employee's document. The Lookup results depends on the selected list code (List A, List B, or List C).
Description
This field displays the description of the selected employee's document.
Enter the title of the employee's document.
Enter the issuing authority of the employee's document
Enter the employee's document number.
Enter, or click to select, the date, in MM/DD/YYYY format, on which any unexpired forms of identification expire. This is an optional field; however, if you selected any options for unexpired forms of identification, Costpoint displays a warning message if you try to save the record without entering an Expiration Date.
From the drop-down list, select the employee's legal status. Valid options are:
U.S. Citizen
Non-Citizen National
Lawful Permanent Resident
Alien Authorized to Work
Unknown
Enter, or click to select, the code of the Employee's country of origin.
Enter, or click to select, any additional date that is relevant.
Enter, or click to select, the employee who verified the documents presented.
This field displays the name of the verifying employee.
Enter, or click to select, the date when the document was verified.
From the drop-down list, select the reason why the document was entered. Valid options are:
New Hire
Rehire
Name Change
Change in Status
Other
Enter additional notes that are relevant to the employee's document.
The following lists identify the documents that are acceptable for establishing identity and/or employment eligibility.
These documents establish both identity and employment eligibility.
Expired U. S. Passport — Select this option if the employee provides an expired U.S. passport to establish identity and employment eligibility.
Permanent Resident Card — Select this option if the employee provides a permanent resident card to establish identity and employment eligibility.
Unexpired U. S. Passport — Select this option if the employee provides an unexpired U.S. passport to establish identity and employment eligibility.
Alien Registration Receipt w/ Photo (I-551) — Select this option if the employee provides an Alien Registration Receipt Card with Photograph (INS Form I-551) to establish identity and employment eligibility.
Unexpired Foreign Passport w/I-551 Stamp — Select this option if the employee provides an unexpired foreign passport (with I-551 stamp indicating unexpired employment authorization) to establish identity and employment eligibility.
Unexpired Temporary Resident Card (I-688) — Select this option if the employee provides an unexpired Temporary Resident Card (INS Form I-688) to establish identity and employment eligibility.
Unexpired Employment Authorization Card (I-688A) — Select this option if the employee provides an unexpired Employment Authorization Card (INS Form I-688A) to establish identity and employment eligibility.
Unexpired INS Employment Authorization w/ Photo (I-688B or I-766) — Select this option if the employee provides an unexpired Employment Authorization Document that contains a photograph (INS Form I-766 or I-688B) to establish identity and employment eligibility.
Unexpired Foreign Passport w/I-94 — Select this option if the employee provides an unexpired foreign passport (with attached INS Form I-94 indicating unexpired employment authorization) to establish identity and employment eligibility.
Certificate of U.S. Citizenship — Select this option if the employee provides a Certificate of U.S. Citizenship (INS Form N-560 or N-561) to establish identity and employment eligibility.
Certificate of Naturalization — Select this option if the employee provides a Certificate of Naturalization (INS Form N-550 or N-570) to establish identity and employment eligibility.
Unexpired Reentry Permit — Select this option if the employee provides an unexpired Reentry Permit (INS Form I-327) to establish identity and employment eligibility.
Unexpired Refugee Travel Document — Select this option if the employee provides an unexpired Refugee Travel Document (INS Form I-571) to establish identity and employment eligibility.
These documents establish identity. The documents in this list must be presented with one document in List C.
U.S. Driver's License/ID — Select this option if the employee provides a driver's license or ID card issued by a state or outlying possession of the United States, which contains a photograph or information such as name, date of birth, sex, height, eye color, or address to establish identity.
Federal/State/Local ID — Select this option if the employee provides an ID card issued by federal, state, or local government agencies or entities, containing a photograph or information such as name, date of birth, sex, height, eye color, or address to establish identity.
School ID w/Photo — Select this option if the employee provides a school ID with photo to establish identity.
Voter's Registration Card — Select this option if the employee provides a voter's registration card to establish identity.
U.S. Military Card or Draft Record — Select this option if the employee provides a U.S. military ID card or draft record to establish identity.
Military Dependent ID — Select this option if the employee provides a military dependent's ID card to establish identity.
U.S. Coast Guard Merchant Mariner Card — Select this option if an employee provides a U.S. Coast Guard Merchant Mariner Card to establish identity.
Native American Tribal Document — Select this option if the employee provides a Native American tribal document to establish identity.
Canadian Driver's License — Select this option if the employee provides a driver's license issued by a Canadian government authority to establish identity.
School Record/Report Card — Select this option if the employee provides a school record or report card to establish identity. Use this option only for employees who are under age 18 and who are unable to present another document from the List B group box.
Clinic/Doctor/Hospital Record — Select this option if the employee provides a clinic, doctor, or hospital record to establish identity. Use this option only for employees who are under age 18 and who are unable to present another document from the List B group box.
Day-care/Nursery School Record — Select this option if the employee provides a day-care or nursery school record to establish identity. Use this option only for employees who are under age 18 and who are unable to present another document from the List B group box.
These documents establish employment eligibility. The documents in this list must be presented with one document in List B.
U.S. Social Security Card — Select this option if an employee provides an U.S. Social Security card issued by the Social Security Administration (other than a card stating it is not valid for employment) to establish employment eligibility.
Certificate of Birth Abroad — Select this option if an employee provides a Certificate of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) to establish employment eligibility.
Original/Certified Copy of U.S. Birth Certificate — Select this option if an employee provides an original or a certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States bearing an official seal to establish employment eligibility.
Native American Tribal Document — Select this option if an employee provides a Native American tribal document to establish employment eligibility.
U.S. Citizen ID Card — Select this option if an employee provides a U.S. Citizen ID Card (INS Form I-197) to establish employment eligibility.
ID Card for Use of Resident Citizen in U.S. — Select this option if an employee provides an ID Card for use of Resident Citizen in the U.S. (INS Form I-179) to establish employment eligibility.
Unexpired INS Employment Authorization Document (other than List A documents) — Select this option if an employee provides an unexpired employment authorization document issued by the INS (other than those shown under List A) to establish employment eligibility.