VALIDATE IWO ALLOCATIONS
Use this screen to review the imported data and validate it against the receiving database structure. Using this screen, you can:
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Examine a range of sending locations,
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Examine a range of transfer entries,
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Place all failed entries into a suspense account for later review and correction, and
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define the year, period, and subperiod into which to post the entry.
An entry is either accepted or rejected in its entirety. If data is rejected, you can post the failed lines to a suspense account. If you choose not to do this, the entire entry is put on hold and an error report is printed showing the reason for rejection. You can make corrections to the Organization, Account, and Project on the Validate IWO Suspense Transactions screen. Amount fields are non-editable. If accepted, the entry is moved out of the DELTEK_IWO_ALLOC_XXX_SUSP tables into the DELTEK_IWO_ALLOC_XXX tables.
This screen is step nine for external transfers. Use this screen before posting the IWO invoices, if the transfer is between different databases. If the IWO transfer is within the same database, this screen is not necessary.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Sending Locations
Use these fields to enter the sending location.
Option
Use the drop-down list to select the range of locations that you want to process. Valid options are:
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All
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One
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Range
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From Beginning
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To End
The default for this field is All.
Start
Enter the starting location for the range you want to process. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter the ending location for the range you want to process. If you select All, One, or To End in the Option field, this field is inactive.
IWO Entries
Use these fields to select the IWO entries you would like to upload.
Option
Use the drop-down list to select the range option of IWO entries that you want to process. Valid options are:
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All
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One
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Range
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From Beginning
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To End
The default for this field is All.
Start
Enter the starting entry for the range you want to process. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter the ending entry for the range you want to process. If you select All, One, or To End in the Option field, this field is inactive.
Validation Period
Use this group box to enter the validation period.
Option
This field always displays One.
Fiscal Year
Select the fiscal year that is used to validate the IWO entries.
Period
Select the period that is used to validate the IWO entries.
Subpd
Select the subperiod that is used to validate the IWO entries.
Options
Assign Failed Records to Suspense
Select this check box to assign failed IWO entries to a suspense account. If you do not select this check box and an entry does not pass validations, preprocessing is not completed and an error report prints.
Suspense
The Suspense group box is activated only when you select the Assign Failed Records to Suspense check box.
Project
Enter the project to which the failed IWO entries are sent.
Organization
Enter the organization to which the failed IWO entries are sent.
Account
Enter the account number to which the failed IWO entries are sent.
Labor Categories
Use this group box to enter the labor categories where unidentified labor is posted.
GLC
Enter the General Labor Category (GLC) to which the failed IWO entries are sent. The field to the right displays the description of the GLC.
PLC
Enter the Project Labor Category (PLC) to which the failed IWO entries are sent. The field to the right displays the description of the PLC.
Labor
Use this group box to enter default information for the transfer.
ID Type
Select where the IWO entry will be sent, by selecting Employee, Vendor, or Subcontractor.
ID
Enter the employee, vendor, or subcontractor ID in this field.
Process
Click 
to process the IWO entries.