MANAGE OVERTIME RULES BY LOCATION

Use this screen to set up a control table used by the automatic overtime calculation feature. You can use this table to define the rules for calculating the number of overtime hours for a given time period for a specific (overtime) location. You can define overtime rules differently for each location. If a record is found in this table for the overtime location, it is used to calculate the overtime hours; if a record is not found, Costpoint looks in the Overtime by State table.

If you have set up this screen for a specific location and the timesheet line references that location, the Overtime Rules by Location table is used instead of the Overtime Rules by State table for those timesheet lines.

Establish the overtime location for each employee on the Manage Employee Salary Information screen.

The Overtime Rules by Location must exceed the Manage Overtime Rules by State rules. The employee must benefit from the use of Overtime by Location.  An example would be if an employer wants to pay overtime for hours worked over seven hours in a day for a specific location. 

Initialize this screen after you have completed the Overtime Settings subtask of the Configure Labor Settings screen, or when you need to pay overtime by location.

Location

Labor Location

Enter, or click to select, the desired location.

Labor Group

Enter, or click to select, the Labor Group that is associated with this OT Basis and Labor Location.

OT Basis

From the drop-down list, select a system code that is used to define the time period basis for calculating overtime. Valid options are:

• Daily — If you select this option, the overtime calculation computes the number of hours worked in a day and compares that to the exempt hours for this record to determine the overtime hours. For example, 10 hours worked in a day with the exempt hours set to 7 hours yields a result of 3 overtime hours.

• Weekly — If you select this option, the overtime calculation compares the number of hours worked in a week to the number of exempt hours for this record. For example, 44 hours worked in a week (for the same state) with the exempt hours set to 35 yields a result of 9 overtime hours.

The overtime calculation program takes into consideration timesheets that contain different states with conflicting overtime basis rules. It calculates the overtime for each location separately. States with a daily basis are done first. The weekly OT basis calculation then subtracts out all previous daily OT hours from the weekly calculated overtime hours. You must enter daily timesheets to have this calculation performed accurately. The starting date of the workweek is defined on the Manage Timesheet Periods screen.

Exempt Hours

This field displays the number of hours that are exempt from classification as overtime hours within the time period defined by the OT Basis code for this record. It is used in conjunction with the OT Basis code to calculate the number of overtime hours. For example, 7 might be appropriate for a daily OT Basis and 35 might be appropriate for a weekly OT Basis.

• Table Information

  Changes to this screen update the Overtime Rules by Location — OT_RULES_BY_LOC table.