POST LEAVE ACCRUALS

Use this screen to post the edited leave related accruals and deferrals to the General Ledger (G/L). The leave accruals and deferrals are posted to a temporary table first, which allows you to edit the leave amounts (see the documentation for the Manage Leave Edit Table screen) before posting to the G/L. This process moves the leave amounts from the temporary table to a permanent leave table and posts the accrual and deferral amounts to the G/L.

Post leave accruals to the G/L only after ensuring that employee leave accruals are correct and before computing leave accruals for the next leave cycle.

When an employee/leave type/leave code combination from the Leave Edit table does not exist in the Employee Leave table, a new row for that combination is inserted into the Manage Employee Leave application. When you execute the Compute Leave Accruals process and determine leave excess for an employee, a new leave record is automatically created for the leave payout amount. This payout amount is assigned to the specified payout leave type. After posting, Costpoint assigns the payout leave type code to the employee.

To post leave accruals, perform the following steps:

Use the fields in the Identification group box to create a new parameter ID and a corresponding parameter description; or use the Query function on the toolbar to retrieve an existing parameter ID.
In the Selection Ranges group box, click in the Start field (for selecting leave cycles). The lookup window displays a list of all the available leave cycles.
On the Lookup window, Click to search for the leave cycle that you want to post leave accruals for; You can also move through the list and select that leave cycle.
Select the accounting period for which you want to post leave accruals. Use the fields under Start to select a fiscal year, period, and subperiod.
With the Post Leave Accruals screen displayed, click on the toolbar to print the journal report and post leave accruals.

You can print the reports first and, with the Post Leave Accruals screen displayed, go on to post accruals by clicking on the toolbar ( becomes available after you have printed the reports). In this case, the journal reports do not print again (as part of the compute process) because you already printed the reports before computing leave accruals.

You can print the related journal reports without computing the leave accruals. After printing the reports, you are still in the application.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Leave Cycle

Option

Start

Enter, or click

to select, the leave cycle code for the open leave period that you want to post. For any leave period code, there can be only one open time (leave) period.

Accounting Period

Use this group box to select the accounting period for which you want to post the leave accruals and deferrals.

Option

Start

Fiscal Year

Enter, or click

to select, the open fiscal year for the accounting period for which you want to post the leave accruals and deferrals.

Period

Enter, or click

to select, the open period for the accounting period for which you want to post the leave accruals and deferrals.

Subperiod

Enter, or click

to select, the open subperiod for the accounting period and fiscal year for which you want to post the leave accruals and deferrals.