PRINT EMPLOYEE LEAVE STATEMENTS

Use this screen to print individual leave statements by home organization, by leave cycle, or by employee ID.

You can print employee leave statements after computing leave accruals and reviewing any edits made on the Manage Leave Edit Table screen.

Location

Print Employee Leave Statements

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to a range criteria for the report.

Leave Cycle

Option

This field displays the One option. This indicates that you can only select a single leave cycle to include in the report.

Start

Enter, or click to select, the leave cycle code for the leave cycle that you want to print.

Leave Period

This group box contains two fields that display the dates of the leave cycle you selected in the Start field. The left field displays the start date and the right field displays the end date.

Range of Home Organizations, Locator Code, Employee ID

From this unlabeled drop-down list, select the type of range you want to define. Valid options are:

Option

From the drop-down list, select the option for the range of home organizations, location codes, or employee IDs to print. The available options are:

Start

If your range selection is One, Range, or To End, enter, or click to select, the home organization, location code, or employee ID with which the report will start.

End

If your range selection is From Beginning or Range, enter, or click to select, the home organization, location code, or employee ID with which the report will end.

Sort By

Use this group box to control the method of sorting for the Employee Leave Statements.

1st Sort

This field displays the sort order of the report which is based on the range you select (Home Organization, Locator Code, or Employee ID).

Generate

Use this group box to enter form information.

Statement Information

Starting Number

Enter the form number you want to print on the first employee leave statement.

Date

Enter, or click to select,  the date to be printed on the employee leave statements.

Notes 1

Enter the first line of notes that you want to print on the leave statement.

Notes 2

Enter the second line of notes that you want to print on the leave statement.