PRINT TIMESHEET INFORMATION REPORT BY EMPLOYEE
Use this screen to include timesheet data for the timesheet cycle and dates selected. You can sort data by home organization or employee. Print this report after entering timesheets to proof against the original documents.
Print this report after entering all timesheets for the cycle.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Users
Option
From the drop-down list, select the range of users for the report. Valid options are:
Start
If you selected One as your Option, enter the user ID in this field.
Timesheet Cycle
Option
This field always displays One.
Start
Enter, or click 
to select, the four-character alphanumeric timesheet cycle code. This is a required field.
Home Organizations
Use these fields to select the range of home organizations to include on the report. These fields are enabled if the primary sort is by Home Organization; otherwise, they are disabled.
Option
From the drop-down list, select the range of home organizations to include on this report. Valid options are:
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All — Select this option to include all home organizations on the report.
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One — Select this option to include only one home organization on the report. Enter the home organization in the Start field.
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Range — Select this option to include a range of home organizations on the report. The range begins with the home organization entered in the Start field and ends with the home organization entered in the End field.
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From Beginning — Select this option to include the first home organization record up to the home organization entered in the End field.
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To End — Select this option to include the home organization entered in the Start field up to the last home organization record.
Start
Enter, or click to select, the starting home organizations for the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending home organization for the range you want to include in the report. If you select All, One, or To End in the Option field, this field is inactive.
Timesheet Dates
Option
From the drop-down list, select the timesheet date range option to include on this report. Valid options are:
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All — Select this option to include all timesheet dates on the report.
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One — Select this option to include only one timesheet date on the report. Enter the timesheet date in the Start field.
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Range — Select this option to include a range of timesheet dates on the report. The range begins with the timesheet date entered in the Start field and ends with the timesheet date entered in the End field.
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From Beginning — Select this option to include the first timesheet date record up to the timesheet date entered in the End field.
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To End — Select this option to include the timesheet date entered in the Start field up to the last timesheet date record.
Start
Enter, or click to select, the starting timesheet date for the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending timesheet date for the range you want to include in the report. If you select All, One, or To End in the Option field, this field is inactive.
Accounting Periods
Option
From the drop-down list, select whether you want to print this report for all or a range of accounting periods. Valid options are:
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All — Select this option to include alll accounting period on the report.
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Range — Select this option to include a range of accounting periods on the report. The range starts with the accounting period entered in the Start field and ends with the accounting period in the End field.
If you select Range, fill in the Fiscal Year, Period, and Subpd fields to the right.
Fiscal Year
Enter, or click to select, the fiscal year for the reporting period.
Period
Enter, or click to select, the period for the appropriate period.
Subpd
Enter, or click to select, the starting subperiod for the reporting period.
End Subpd
Enter, or click to select, the ending subperiod for the reporting period.
Employee
Option
From the drop-down list, select the employee ID range option to include on this report. Valid options are:
-
All — Select this option to include all employee IDs on the report.
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One — Select this option to include only one employee ID on the report. Enter the employee ID in the Start field.
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Range — Select this option to include a range of employee IDs on the report. The range begins with the employee ID entered in the Start field and ends with the employee ID entered in the End field.
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From Beginning — Select this option to include the first employee ID record up to the employee ID entered in the End field.
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To End — Select this option to include the employee ID entered in the Start field up to the last employee ID record.
Start
Enter, or click to select, the starting employee ID for the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending employee ID for the range you want to include in the report. If you select All, One, or To End in the Option field, this field is inactive.
Sort By
Use this group box to specify the primary and secondary sort order of the report.
1st Sort
From the drop-down list, select the primary sort order of the report. Valid options are:
-
Home Organization — Select this option to sort by the employee's home organization
-
Employee Name — Select this option to sort by the employee's displayed name, which appears on the report originally set up on the Manage Employee Information screen.
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Employee ID — Select this option to sort by the employee's ID. Both the employee's name and ID appear on the report.
2nd Sort
From the drop-down list, select the primary sort order of the report. Valid options are:
-
Employee Name — Select this option to sort by the employee's Displayed Name, which was entered on the Employee User Flow. The Displayed Name also appears on the report. This is one of two options available when the primary sort is by Home Organization.
-
Employee ID — Select this option to sort by the employee ID. Both the employee's name and ID display on the report. This is one of two options available when the primary sort is by Home Organization.
-
None — Select this option to disallow a secondary sort. This is the default when the primary sort chosen is either Employee Name or Employee ID.
Options
Include
Use this group box to include part-time employees or timesheets that were previously posted to the G/L.
Timesheet Type
From the drop-down list, select the timesheet type to include on the report. Valid options are:
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All
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Bonus
-
Correcting
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D—Correcting
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Labor Only
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LV—Payout
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M—Labor Susp
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N—Reversing
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Regular
Posted Timesheets
Select this check box to include timesheets that were already posted to the G/L; this occurs on the Post Timesheets screen.
Part-Time Employees
Select this check box to include part-time employees in the report.
Posted to Payroll
Select this check box to include timesheets that were posted to payroll in the report.
Temporary Employees
Select this check box to include temporary employees in the report.
Report Format
Use the options in this group box to print either the summary or detail version of the report.
Summary
Select this option to print the report without the posting data, the reference numbers, the post flag, and the user ID. If you select this option, you cannot view employee pay type totals on the report.
Detail
Select this option to print the report with the posting data, the reference numbers, the post flag, the user ID, and the timesheet notes. Select this option to view employee pay type totals on the report.
Show
Exception Edits
Select this check box to print a code on the report when certain conditions exist that need to be brought to your attention. The codes are as follows:
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A — The labor cost does not equal the hours times the hourly rate.
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B — The timesheet date is included after the contract end date.
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C — The account is not a labor account.
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D — Wage determination rate (SCA value) was used.
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E — Employee has exceeded budgeted hours for the project.
Report Pay Type Totals
Select this check box to view the total hours charged and labor cost for each individual pay type. These totals appear on the final page of the report.
Employee Pay Type Totals
Select this check box to show the total hours charged and labor cost for the pay types used by each employee. These totals appear after all hours are printed for each employee. This check box is enabled when you select Full in the Report Format group box.