MANAGE PROJECT BUDGETS BY PERIOD

Use this screen to enter project budgets  by fiscal period for direct accounts, indirect pools and fees. For each fiscal year, you can track multiple budget revisions. You can enter a default fee rate to be applied to each cost element on the Manage Project Total Budget screen. If you don't want to manually enter indirect expenses budgets by pool, you can leave the Budget % and Amount blank (in the Indirect subtask) and let Costpoint update the indirect cost budgets for you. You can do this using  the Apply Indirect Costs to Budgets screen.

If you use the Apply Indirect Costs to Budgets screen, Costpoint inserts the pool rate from the designated period into the Budget % column and the computed budgeted burden amount into the Amount column (on the Indirect subtask). If the rate is a "composite rate," other pools are included in the base, and it is not possible to arrive at the burden amount by multiplying the base amount, from the main screen, by the pool rate. In other words, Costpoint computes the budgeted burden amount per your pool setup on the Manage Cost Pools screen. For this reason, if you manually update this subtask, you must enter the pool rate and the burden and cost of money amounts.

Enter data in this subtask after you have initialized the project and set up budget revisions. Remember to save this screen each time you use the Spread, Fill, Move, or Escalate subtasks. Existing budget information can be lost if you do not save before adding new rows (accounts) to the Table Window.

Location

Identification

Proj

Enter a valid project, or click to select one. The description of the project automatically displays next to the project.

Revision

Enter, or click to select, a valid revision number for this project and fiscal year.

To have accurate project-to-date budget information printed on your project reports, you must use the same revision number for all period budgets for a given project. When printing project-to-date budget information, Costpoint sums the prior fiscal years/periods data for a selected budget revision. You cannot combine different budget revisions on a single report.

Organization

Enter a valid organization number or click to select one. The description of the organization displays next to the organization number.

Fiscal Year

Use this drop-down list to select a valid fiscal year.

Table Window

Account

Enter an account or click to select a valid account for this project and organization.

Pd

Enter, or click to select, a valid period for the fiscal year.

Subpd

Enter, or click to select, a valid subperiod for the fiscal year and period.

Amount

Enter a budgeted amount for this direct account.

Fee %

Enter the fee percent for this direct account or accept the default from the Total Budget subtask. Costpoint uses this percent to calculate Fee Amt.

Fee Amount

Enter a fee amount for this direct account or accept the calculated amount. If you modify the amount, Costpoint recalculates the Fee %.

Total Burden

This field is non-editable. The indirect costs on the Indirect subtask are accumulated for this account and displayed.

Total Burden Fee

This field displays the total fee on indirect costs associated for this account.

Total Fee

This field displays the total fee accumulated from direct and indirect fee for this account.

Total Amount

This field displays the total budgeted amount including fee for this account.

Function Code

This non-editable field displays Costpoint-defined function code assigned to the selected account. Function codes are established on the Manage Project Account Groups screen.

Account Name

This column displays the name for the selected account.

Subtasks

• Table Information

  Changes to this screen update the following tables:

  PROJ_BUD_DIR

  PROJ_BUD_FEE