COMPUTE BURDEN COSTS

Use this screen to control the allocation of indirect costs to projects. This is the final step in collecting costs that are used by the Compute Revenue process and that are printed on the Project Status Report. For cost at actual or target rates to be accurate for a project, the process normally includes the Compute/Print Pool Rates screen, the Post Pool Journals screen, and the Compute Burden Costs screen.

This process creates the PROJ_SUM and PROJ_BURD_SUM tables for a given fiscal year/period/subperiod. All processes after this point use these tables for project information. These tables must contain the most current information. We recommend that you run this process after posting all transactions.

Because the base amount for any given pool is affected by the posting of service center cost and the motion of indirect cost allocations between pools, complete all three steps outlined in order for cost at target rates to be accurate.

Costpoint derives current subperiod and period-to-date burden costs by multiplying the current subperiod and period-to-date G/L costs for all accounts in the Rate Application table by the current period rate from the Pool Rates subtask of the Manage Cost Pools screen. Costpoint derives year-to-date burden cost using one of the following methods:

The application uses override rates from the Manage Burden Cost Ceilings screen to replace YTD target cost. Before this process is complete, all of the direct amounts and burden amounts for each project, for both actual and target rates, are used to update the table from which the Project Status Report is printed. Therefore, the Project Status Report does not contain accurate data until this process is completed.

The Cost of Money calculation for this version does not use O/H COM (Overhead Cost of Money) in the calculation of G/A COM (General and Administrative Cost of Money).

Complete this process after posting all transactions, computing pool rates, and posting the pool journal, and before printing the Project Status Report and computing revenue.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Include Only

Use this group box to limit burden computation to multi-job allocation or inter-company work order journals. If you do not select one of these check boxes, all journals are considered when you compute burden.

Multi-Job Allocation Journals

If you select this check box, the application processes only journals in the general ledger (GL_POST_SUM) where the journal code is MJE for the selected projects and subperiod.

Only projects that have multi-jobs posted to them in the selected subperiod are updated. For example, if there are pool rate changes or burden cost ceiling rate changes, the application computes new composite rates only for projects that have multi-jobs posted to them.

Inter-Company Work Order Journals

If you select this check box, the application processes only journals in the general ledger (GL_POST_SUM) where the journal code is IWO for the selected projects and subperiod.

Only projects that have intercompany work orders posted to them in the selected subperiod are updated. For example, if there are pool rate changes or burden cost ceiling rate changes, the application computes new composite rates only for projects that have intercompany work orders posted to them.

Selection Ranges

Accounting Periods

The selected Fiscal Year, Period, and Subperiod must be open for the compute process to occur.

Option

Use this drop-down list to select the range of subperiods for computing burden cost. Valid options are:

Start Fiscal Year, From Period

Start Subpd

If you select All or From Beginning in the Option field, the Start Subpd field is inactive.

Ending Date

If you select a subperiod, this non-editable field displays the date of the selected subperiod.

End Subpd

If you select All, One, or To End from the Range Option field, the End Subpd field is inactive.

Ending Date

If you select a subperiod, this non-editable field displays the date of the selected subperiod.

Projects

Use this group box to select the projects for which you wish to compute burden costs.

During your period end closing process, you must compute burden cost on all projects at least once.

Option

Use this drop-down list to select the range of projects to include. Valid options are:

Start

Enter, or click

to select, the starting project number for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click

to select, the ending project number for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.