DELETE TIMESHEET PAYROLL COMPUTED FLAGS 

Use this screen to clear the Payroll Computed check box on the Manage Timesheets screen for timesheets that have been processed to payroll. When payroll is created, a check box is selected on each timesheet to indicate that it has been processed to payroll.

At times, due to a procedural problem, a batch of timesheets could be processed in error, and you would then need to change the flags so that the errors could be corrected on the timesheets and the timesheets could be reprocessed. This assumes that the timesheets were not previously computed for leave, and that the timesheet labor distribution was not posted to the General Ledger. After a timesheet is computed for leave or posted to the G/L, you cannot modify it.

Do not run this program for any range of timesheets for which paychecks were printed and posted through the Payroll Journal.

You usually run this program, if required, after timesheets are processed to payroll with major errors, such as serious miscoding of timesheets with incorrect account numbers. If paychecks are already printed, but not posted through the Payroll Journal, you must then either zero out the paycheck numbers on the Manage Payroll Records screen or reset the paycheck numbers on the Void/Replace Posted Paychecks and/or Delete Payment Advices from Payroll Edit Table screens. You cannot reprocess timesheets if a paycheck number has already been assigned for the employee on the Manage Payroll Records screen.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Pay Cycle

Option

This field always displays One.

Start

Enter, or click to select, a single pay cycle for which to clear timesheet Payroll Computed flags. The employee's pay cycle is assigned on the Manage Employee Taxes screen. Select the appropriate pay cycle for the employees whose timesheets need to have the Payroll Computed flags cleared.

Timesheet Type

Option

This field always displays One.

Start

Use this drop-down list to select a single timesheet type for which to clear timesheet Payroll Computed flags. The options are:

Timesheet Date

Use this group box to select the range of timesheet dates to be processed. The Start and End dates default into their respective fields with the Start and End date row for which the Open Flag check box is selected on the Manage Pay Periods screen. Otherwise, enter the Start and End timesheet dates for which you wish to clear timesheet Payroll Computed flags.

Option

Use this drop-down list to select a timesheet date range. Valid options are:

Start

Enter, or click to select, the earliest timesheet date for which you wish to clear timesheet Payroll Computed flags.

End

Enter, or click to select, the latest timesheet date for which you wish to clear timesheet Payroll Computed flags.

Employee

Option

Use this drop-down list to select the range of employee IDs to include when clearing timesheet Payroll Computed flags. Options are:

If you select All, the Start and End fields are disabled; if you select One, the End field is disabled; if you select From Beginning, the Start field is disabled; and if you select To End, the End field is disabled.

Start

If your range selection is One, Range, or To End, enter, or click to select, the employee ID with which you wish to start.

End

If your range selection is Range or From Beginning, enter, or click to select, the employee ID with which you wish to end.

Clear Flags

Click to clear the timesheet Payroll Computed flags.