PRINT DUPLICATE INVOICES
Use this screen to print the Duplicate Invoices Report. This report, which includes both accounts payable and purchase order vouchers, provides a list of the vouchers that have been entered using identical invoice numbers for the same vendor.
The report lists:
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Unposted vouchers with duplicate invoice numbers for the same vendor.
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Posted vouchers, if any unposted vouchers have a duplicate invoice number found on a posted voucher.
If all the vouchers using a duplicate invoice number for the same vendor have been posted, they are not listed on the report because these vouchers were approved for posting.
Deltek recommends that you print this report as part of your Accounts Payable process because it provides a valuable internal control tool for ensuring that you are not paying twice for the same good or service. You should research all vouchers on this report. If you decide to keep an invoice number as a duplicate, you may want to document the reason on the report and retain it with your other Accounts Payable reports.
Print the Duplicate Invoices Report after reviewing the entered vouchers via the Print Voucher Edit Report screen. Print it before the approval and posting process, so that the person responsible for approving the vouchers is assured that this internal control measure was completed before starting the check process.
You should retain any report that contains duplicate invoices, along with any documentation explaining the reason for the duplication. You may want to retain all Duplicate Invoices reports, to have a record of invoice number crosschecking as part of your system controls.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Voucher
Use the fields in this group box to select the criteria for choosing the vouchers.
Option
Use this drop-down list to select the range of vouchers to be included. Valid options are:
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All — Select this option to include all available vouchers. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one voucher and then enter that voucher in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of vouchers. Enter the beginning voucher for the range in the Start field and enter the ending voucher of the range in the End field.
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From Beginning — Select this option to include a range of vouchers that begins with the first of all the available vouchers and ends with the voucher that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of vouchers that begins with the specific voucher that you enter in the Start field and ends with the last of all the available vouchers. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting voucher for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending voucher for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Entry User
Use the fields in this group box to select the criteria for choosing the user IDs.
Option
Use this drop-down list to select the range of user IDs to be included. Valid options are:
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All — Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
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From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start
Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Match By
Vendor Name
Select this option to match the invoice numbers based on the vendor name.
Vendor
Select this option to match the invoice numbers based on the vendor ID. You may find this selection helpful if your vendor files contain the same vendor name more than once.