to select, the asset number for which you want to record or view new maintenance data in this required field. Because this entry is validated, you must first have added the record on the Manage Asset Master Information screen.Use this optional screen to enter new maintenance data and to view previously-entered maintenance history for any property record, as applicable.
You can record maintenance data for all types of property records, including assets purchased by and for your company, property supplied by the government, and property purchased by your company and billed to a government contract. In some cases, detailed maintenance tracking may be a government requirement. In many cases, however, companies choose to maintain maintenance records for their assets for purposes of internal control.
This screen contains a date field, eight user-defined maintenance columns, along with a value column in which to optionally record maintenance costs. Each user-defined maintenance column can be used independently from each of the other eight user-defined maintenance data columns.
On the Manage Tracking Field Labels screen, you can optionally define the labels for the maintenance data columns, such as Type, Vendor, and so on. Your labels, along with the Date label for the first column, will display as the column names for the table window on this screen, as well as in the template on the Create Asset Maintenance Transactions screen, the Manage Asset Maintenance Transactions screen, and on the Print Asset Maintenance Information Report. Use this optional feature to "customize" the maintenance data that you record for ease in recognition.
It is not a system requirement that you establish one or more labels for the table columns. If you do not choose to define labels, system default labels (for example, Maint1, Maint2, and so on) will display as the column names. You may find, however, that data entry and history review is more meaningful when appropriate labels display.
Although you can set up and change the labels on the Manage Tracking Field Labels screen at any time, you may find it more convenient to decide on the label names before you begin to enter data on this screen. To achieve consistency throughout your records, it is preferable for you to plan for and establish as much as possible of this setup data during your initialization procedures. Note that labels display on a "real-time" basis, in that data entered using a different label can only be retrieved with the current label displayed.
The Asset No and Item No data for the property are required fields on this screen. In order to enter information on this screen, therefore, you must first establish the property record on the Manage Asset Master Information screen.
Other tracking functions, such as inventory and transfers, are also available within Costpoint Fixed Assets. Note that you can use each function independently, and there is no system requirement that you add inventory, maintenance, and/or transfer data in a specified sequence.
You can also populate the fields on this screen as a result of following these steps:
Select the ranges of records and create template data on the Create Asset Maintenance Transactions screen.
Edit the updated records on the Manage Asset Maintenance Transactions screen
Execute a program on the Create Asset Maintenance Information screen
The intention of this special-purpose process is aimed at minimizing manual data entry requirements for maintenance information that is common to a range of records. You can also manually edit maintenance records on this screen that have been populated by means of the steps above.
You can enter, edit, or view maintenance data on this screen at any time after you have established your asset records on the Manage Asset Master Information screen.
Although not system-required, you may choose to optionally define the labels on the Manage Tracking Field Labels screen for the maintenance data fields (such as Type,Vendor, and so on).
You may find that the ability to "customize" these labels makes your maintenance data entry and history review more meaningful, but it is not a system requirement that you establish one or more labels for the table columns. If you do not choose to define labels, system default labels will display as the column names.
Use the fields in this group box to enter the asset and item number of the established property record for which you wish to enter new maintenance data or review historical maintenance data.
For a new maintenance record, enter, or click to select, the asset number for which you want to record or view new maintenance data in this required field. Because this entry is validated, you must first have added the record on the Manage Asset Master Information screen.
To make edits to an existing maintenance record, you can use Query to select the desired record.
For a new maintenance record, enter, or click to select, the item number(s) associated with the asset numbers for which you want to record or view new maintenance data on this required field. Because this entry is validated, you must first have added the record on the Manage Asset Master Information screen.
To make edits to an existing maintenance record, you can use Query to select the desired record.
This field is not available for user entry.
The system automatically displays the (optional) short description from the Asset Master record, as applicable, from the Manage Asset Master Information screen in this field.
You may alternately have made edits to the short description on the Manage Asset Description Information screen and/or on the Manage Asset Master Global Changes screen, subject to security and configuration constraints. If you did not establish a short description for this record, this field is blank.
Use the fields in this table window to enter, edit, or view maintenance data on a record-by-record basis.
Enter, or click 
to select, the date associated with the maintenance record in this field.
You can enter multiple rows of data associated with the same date because the system records a line sequence number "behind-the-scenes" for each row.
If you designated a label for the first field in the Maintenance Labels group box of the Manage Tracking Field Labels screen, your label description displays.
It is not a system requirement that you establish a label for this field. If you did not set up a label for this field, the system automatically displays Maint1 as the label for this column in the table window.
This user-defined field can be used independently from each of the other eight user-defined maintenance data fields.
For existing records, you can edit data that displays in this field, delete existing data, or add new data to a blank field.
Please refer to the documentation for the Maint1 (or your label) field.
After the first date field, the next eight user-defined maintenance fields on this screen are designated as alphanumeric fields, in which both text and numeric entries are acceptable. This extra, ninth, field is designated as a numeric field for the purpose of recording and accumulating maintenance costs.
If you designated a label for this field in the Maintenance Labels group box of the Manage Tracking Field Labels screen , the system displays your label as the column header. It is not a system requirement that you establish a label for this field. If you did not set up a label for this field, the system automatically displays Maint Amt as the label for this column in the table window.
For existing records, you can edit data that displays in this field, delete existing data, or add new data to a blank field.