to select, the beginning fiscal year and period in each field.Use this toolkit to re-set the posting flag to Y if you want to post previously entered (and previously unposted) transfer entries from prior periods in the current fiscal year, period, and subperiod. Alternately, you can re-set the posting flag to N if it had originally been set to Y but now, you do not want the system to create a transfer entry for posting to the General Ledger.
Beginning with version 5.0 of Costpoint, we have added a new feature that works in conjunction with the capture of change data in Asset Master records. You can now post transfer entries to the General Ledger under specific circumstances.
If you have selected the appropriate check boxes on the Configure Asset/Template Change Settings screen, the system can also automatically generate transfer entries when you make changes to the asset ("ownership") account, organization, and project fields AND/OR the Accumulated Depreciation Account Code fields in an Asset Master record.
In previous Costpoint versions, in which the transfer posting capability was not available, the system automatically populated the JE_REQ_FL column in the ASSET_AUDIT_LOG with N.
Although there are no system rules regarding when you should run this toolkit, you should do so only if you want to post previously entered (and previously unposted) transfer entries from prior periods in the current fiscal year, period, and subperiod for changes made to the asset ("ownership") account, organization, and project fields AND/OR the Accumulated Depreciation Account Code fields in an Asset Master record. Alternately, you should run this toolkit only if the system had previously marked transfer records for posting but you no longer want to create and post this type of entry as a result of the change.
Use the following fields to select fiscal years and periods for which the toolkit will include in its process.
The Fiscal Year field Lookups display only those fiscal years already set up on the Manage Fiscal Years screen in Costpoint General Ledger. (Fiscal years set up in the General Ledger should always match those set up in Costpoint Fixed Assets on the Manage Fixed Assets Fiscal Years screen). Because the display in the Fiscal Year field Lookup is a standard Lookup to the Fiscal Year table, you may find that you have selected a fiscal year for which change history transactions do not exist or do not meet your other selection criteria.
The Period field Lookups display only those accounting periods already set up on the Manage Accounting Periods screen for the fiscal year specified in the Fiscal Year field. (Accounting periods set up in the General Ledger should always match those set up in Costpoint Fixed Assets on the Manage Fixed Assets Accounting Periods screen). Because the display in the Period field Lookup is a standard Lookup to the ACCTING_PD table, you may find that you have selected a period for which change history transactions do not exist or do not meet your other selection criteria. In that event, the data you expect to retrieve from the FA_POSTING_DETL table may not be selected.
You cannot edit this field and it always displays Range as option.
Enter, or click to select, the beginning fiscal year and period in each field.
Enter, or click to select, the ending fiscal year and period in each field.
Click the Execute button to initiate the Update process. The system displays a message once the process is complete.
Use this group box to indicate whether you want to change the JE Required Flag in the ASSET_AUDIT_LOG table for changes made to the asset ("ownership") account, organization, and project fields and/or the Accumulated Depreciation Account Code fields.
Select this check box so that the system will update the JE Required Flag in the ASSET_AUDIT_LOG table for changes made to the Accumulated Depreciation Account Code in Asset Master records.
Select this check box so that the system will update the JE Required Flag in the ASSET_AUDIT_LOG table for changes made tot the asset ("ownership") account, organization, and project fields in Asset Master records.
Use this group box to change the JE Required Flag from Yes to No, or vice-versa.
Select an option from the drop-down list which may be:
Yes — Select this option so that the system will change the JE Required Flag from No to Yes in the ASSET_AUDIT_LOG table based on your selection criteria.
No — Select this option so that the system will change the JE Required Flag from Yes to No in the ASSET_AUDIT_LOG table based on your selection criteria.