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MANAGE PY NON-PROJECT COMPARATIVE BALANCES

Use this screen to enter non-project period balances for prior fiscal years into the General Ledger Posting Summary table (GL_POST_SUM) and the Financial Statement Summary table (FS_SUM).

Each entry is for an account, organization, and period number. You can only enter one balance for an account/organization/period combination. If you post to a period using a Costpoint application, you can no longer enter or change information for that period in this screen. Costpoint uses the period balances to provide comparison columns on reports, or for add-on products.

Use this screen only for non-project balances. Use the Manage Prior Year Project Comparative Balances screen to enter project-related data.

When you save your work on this screen, your entries replace any previously saved entries for the same account/organization/period. Costpoint creates an entry in the GL_POST_SUM table with a source journal code of CGB for the account/organization/period. That entry replaces any previous CGB entry for the same account/organization/period.

You can apply organizational security to this screen. Use organizational security to grant or deny rights for individual users to view or update information for specific organizations. For more information about organizational security and how to apply it, see the related topic on Organizational Security.

Location

Fiscal Year

Fiscal Year

Enter, or click to select, the fiscal year for which you want to enter period balances. To edit previously entered information, use Query to display it.

Running Balances

Amount, Hours

In these fields, Costpoint maintains cumulative totals of amounts or hours entered in the Amount and Hours fields. Deltek recommends that you calculate the net amount and  hours for the balances you plan to enter during the session. When you finish, check those totals against Costpoint's running balances to make sure that no data entry errors occurred. (When you close the screen, Costpoint discards the running balances).

Non-Project Comparative Balances

To begin adding balances, click .

Account, Organization

Enter, or click to select, the account and organization for which you want to enter period balances. After you complete a line in the table, Costpoint uses the account/organization combination on that line as the defaults for the next line, but you can change them.

Period

Enter the accounting period for which you want to enter balance amounts, or use Lookup to select it. After you complete a line in the table, Costpoint uses the next period in the fiscal year as the default for the next line.

Amount

Enter the balance amount for the account/organization/period combination.

Hours

Enter the hours balance for the account/organization/period combination.

Account Name

This non-editable field displays the account name.