MANAGE PRIOR YEAR PROJECT COMPARATIVE BALANCES

Use this screen to enter project period balances for prior fiscal years into the General Ledger Posting Summary table (GL_POST_SUM) and the Financial Statement Summary table (FS_SUM).

Each entry is for a project, account, organization, and period number. You can only enter one balance for a project/account/organization/period combination. If you post to a period using a Costpoint application, you can no longer enter or change information for that period in this screen. Costpoint uses the period balances to provide comparison columns on reports, or for add-on products such as PowerPlay.

Use this screen only for project balances. Use the Manage PY Non-Project Comparative Balances screen to enter non-project related data.

When you save your work in this screen, your entries replace any previously saved entries for the same account/organization/period. Costpoint creates an entry in the GL_POST_SUM table with a source journal code of CPB for the project/account/organization/period. That entry replaces any previous CPB entry for the same project/account/organization/period.

You can apply organizational security to this screen. Use organizational security to grant or deny rights for individual users to view or update information for specific organizations. For more information about organizational security and how to apply it, see the related topic on Organizational Security.

Location

Fiscal Year/Project

Fiscal Year

Enter, or click to select, the fiscal year for which you want to enter period balances. To edit previously entered information, use Query to display it.

Project, Level

Enter, or click to select, the project for which you want to enter period balances. Costpoint displays the project name and project level when you select the project.

Running Balances

Amount, Hours

In these fields, Costpoint maintains cumulative totals of amounts or hours entered in the Amount and Hours fields. It is recommended that you calculate the net amount and hours for the balances you plan to enter during the session. When you finish, check those totals against Costpoint's running balances to make sure that no data entry errors occurred. (When you close the screen, Costpoint discards the running balances).

Table Window

To begin adding balances, click .

Account, Organization

Enter, or click to select, the account and organization for which you want to enter period balances. After you complete a line in the table, Costpoint uses the account/organization combination on that line as the defaults for the next line, but you can change them.

Period

Enter, or click to select, the accounting period for which you want to enter balance amounts. After you complete a line in the table, Costpoint uses the next period in the fiscal year as the default for the next line.

Amount

Enter the balance amount for the project/account/organization/period combination.

Hours

Enter the hours balance for the project/account/organization/period combination.

Account Name

This non-editable field displays the account name.

You can use Query to "drill down" to the rows you want to work with by performing subqueries on the query results.