PRINT DEDUCTION SUMMARY REPORT
Use this screen to print information relating to employee deductions and employer contributions for each employee.
Print this report any time deduction information is required. Print and review it at the end of each calendar year as part of closing the Payroll Year.
If you are not set up to print Social Security Numbers (SSNs), blanks print instead of the numbers. The ability to print SSNs is controlled by the SSN check box in the table window on the Manage Users screen.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Deduction
Use this group box to select the range of deduction codes to include on this report.
Option
This drop-down box provides the following deduction code range selections:
-
All
-
One
-
Range
-
From Beginning
-
To End
If you select All, the Start and End fields are disabled; if you select One, the End field is disabled; if you select From Beginning, the Start field is disabled; and if you select To End, the End field is disabled.
Start
If your range selection is One, Range, or To End, enter, or click 
to select, the deduction code with which you want to start.
End
If your range selection is Range or From Beginning, enter, or click to select, the deduction code with which you want to end.
Paycheck Date
Use this group box to enter a range of paycheck dates to include on this report.
Option
This field always displays Range.
Start
Enter, or click 
to select, the starting paycheck date for the range of paychecks to include in this report. The system format for the date is MM/DD/YYYY.
End
Enter, or click to select, the ending check date for the range of paychecks to include in this report. The format for the date is MM/DD/YYYY.
Fiscal Year
Enter the fiscal year to include on this report.
Option
This field always displays One.
Start
Enter, or click to select, the fiscal year to include in this report.
Sort By
Use the fields in this group box to establish the sort criteria for the report.
1st Sort
Currently, the only 1st sort available is Deduction Code.
2nd Sort
-
Home Organization — Select this option to sort the report by the home organization that is assigned to the employee on the Manage Employee Salary Information screen. If you select this option, you must then select either Employee Name or Employee ID for your 3rd Sort. The report prints all levels of the organization.
-
Employee Name — To sort the report by employee name, select this option.
-
Employee ID — To sort the report by employee ID, select this option.
3rd Sort
You can change the selection in this drop-down list only if you select Home Organization as your 2nd Sort. If you select Employee ID or Employee Name for your 2nd Sort, the default option of None for this drop-down list cannot be changed.
-
Employee Name — Select this option to print the report by employee name for employees within an organization. If you select Employee Name or Employee ID for your 2nd Sort, this option is disabled.
-
Employee ID — Select this option to print the report by employee ID for employees within an organization. If you select Employee ID or Employee Name for your 2nd Sort, this option is disabled.
-
None — This option is disabled if your 2nd Sort is by Home Organization. In that case, you must select either Employee Name or Employee ID for your 3rd Sort. If you select Employee Name or Employee ID for your 1st Sort, this option is the only available choice.
Options
Employee Status
Select one or more check boxes in this group box to indicate which employee statuses are included on the report.
Active
Select this check box to include employees who have an Active Status on the Manage Employee Information screen.
Inactive
Select this check box to include employees who have an Inactive Status on the Manage Employee Information screen.
Inactive Accruing Leave
Select this check box to include employees who have an Inactive Accruing Leave Status on the Manage Employee Information screen.
Family Medical Leave Act
Select this check box to include employees who have a Family Medical Leave Status on the Manage Employee Information screen.
Include
Use the options in this group box to print deduction information for part time and temporary employees.
Part-Time Employees
Select this check box to include part time employees in this report. If this check box is cleared, the report excludes part time employees.
Temporary Employees
Select this check box to include temporary employees in this report. If this check box is cleared, the report excludes temporary employees.
Show
Gross and Eligible Wages
Select this check box to include gross and eligible wages information in this report. If this check box is not selected, the report excludes gross and eligible wages information.