MANAGE UNUSABLE CHECKS
Use this screen to enter checks that are unusable. Checks become unusable for a number of reasons that might include using a check to test alignment in the printer or a paper jam in the printer while printing. You should record unusable checks so that you can print a Check Register that includes all checks.
Record unusable checks on this screen at any time before running the check register for the month. Do not use this screen to void checks. You must void checks on the Print/Void Checks screen.
See Unusable Checks/Voided Checks for related information.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Select Ranges
Cash Account Description
Enter, or click 
to select, a valid cash account description. You establish cash account descriptions on the Manage Cash Accounts screen.
Skip invalid checks but record checks that pass validation
Select this option if you want Costpoint to skip over invalid checks.
Description
Explain why the check is unusable (for example, the check was misaligned or damaged, or used to test printing alignment).
Check Information
Use this group box to identify the checks that need to be recorded as unusable. Costpoint verifies that the check numbers specified here do not already exist in the check history tables.
Starting Check No
Enter the first check number you want to record as unusable.
Ending Check No
-
To record more than one check, enter the last check number of the range you want to record. The ending check number must be larger than the starting check number.
-
To record a single check, the ending check number must match the starting check number.
Check Date
Enter, or click 
to select, the date the checks became unusable. This is not necessarily the date on which you are recording the checks, but ordinarily corresponds with the date of a check run (checks often become unusable during the printing process).
Pay Vendor
Enter, or click to select, the pay vendor. Deltek recommends that you set up a vendor called "Unusable Checks" against which to record these checks. The check must have a pay vendor associated with it, to update the Check History tables properly.
Period
Use the fields in this group box to specify the period in which the check was rendered unusable. This ordinarily corresponds to the Check Date. In other words, the date that you select should fall within the period specified.
Fiscal Year
Enter, or click to select, the fiscal year with which the check should be associated.
Period
Enter, or click to select, the period with which the check should be associated.
Subperiod
Enter, or click to select, the subperiod with which the check should be associated.
Record Checks
Click 
on the toolbar to record the checks in the history tables. You can view a record on the View Check History Inquiry screen. No vouchers are associated with this record, so no records display in the Check Detail.