CALCULATE ACRN BILLS
Use this screen to calculate your ACRN bills, based upon information you set up on the Manage ACRN Bills screen and the standard bill amounts from the Calculate Standard Bills screen. After you have calculated ACRN bills, you can review them on the Manage ACRN Bills screen or the Print ACRN Billing Edit Report screen.
You have access to this screen only if the Enable ACRN Billing check box is selected on the Configure Billing Settings screen.
Use of the Calculate ACRN Bills screen is not mandatory, but is beneficial to government contractors subject to Government Requirement, DFARS 204.71 – Uniform Contract Line Item Numbering, specifically the standard payment instructions at PGI 204.7108(d)(1) through (6). This requirement places an obligation upon contractors to invoice at a Contract, Contract Line (CLIN), Subcontract Line (SLIN), Exhibit Line or an Accounting Classification Reference Number (ACRN) level.
Calculate ACRN bills after all transactions for the period to be billed have been posted and you have executed the Calculate Standard Bills screen.
The Calculate ACRN Bills screen includes net withholding (billing withholding minus withholding release) as part of the retainage calculation. Billing withholding amounts are treated the same as retainage, while withholding release amounts are treated as negative retainage.
For more information on how to set up ACRN billing, see the "ACRN Billing" topic.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Projects
Option
Use this drop-down list to select the range of projects to be included in the process. Valid options are:
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All
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One
-
Range
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From Beginning
-
To End
The default for this field is All.
Start
Enter, or click 
to select, the starting project to be included in the process. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending project to be included in the process. If you select All, One, or To End in the Option field, this field is inactive.
Bill Groups
Option
Use this drop-down list to select the range of billing groups to be included in the process. This option is available only if the Assign Bills to User Groups check box is selected on the Configure Billing Settings screen. Valid options are:
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All
-
One
-
Range
-
From Beginning
-
To End
The default for this field is All.
Start
Enter, or click to select, the starting billing group to be included in the process. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending billing group to be included in the process. If you select All, One, or To End in the Option field, this field is inactive.
Hints
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If you calculated your standard bill and your ACRN bill but forgot to add a new ACRN funding modification, you can add the new ACRN funding amount on the Manage ACRN Bills screen, save the record, and calculate the ACRN bill again. You can compute an ACRN bill multiple times as long as the bill exists on the Manage Standard Bills screen.
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In order to calculate ACRN allocation amounts, a standard bill must exist on the Manage Standard Bills screen. If you did not calculate an ACRN bill before posting the standard bill, the standard bill can be reversed using the Reverse Previous Bills screen and subsequently posted via the Post Standard Bills screen. Then the standard bill can be re-calculated for the same given time frame, making any necessary edits followed by calculating the ACRN bill. Exercise caution when using the Reverse Previous Bills screen. If you are unfamiliar with the Reverse Previous Bills functionality, contact Costpoint General Phone support for questions or assistance.
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If a standard bill must be reversed and ACRN allocation amounts were associated with the standard bill, perform the following steps:
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Reverse the standard bill using the Reverse Previous Bills screen. If you are unfamiliar with the Reverse Previous Bills functionality, please contact Costpoint General Phone support for questions or assistance.
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Verify the standard bill reversed with the correct invoice amount on the Manage Standard Bills screen. When you view the standard bill on the Manage Standard Bills screen, the Status field displays REVERSE and the Amount field displays the inverse amount of the original invoice amount.
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Calculate ACRN Billings for the project.
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Verify the ACRN allocation amount(s) reversed correctly using the Manage ACRN Bills screen or the Print ACRN Billing Edit Report screen.
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Post the standard bill.
Examples of Calculations
Click on one of the links to see examples of the ACRN Billing calculations.
Billing Requirement Includes Mapping, Use Project Mapping check box is selected
FIFO Methodology
LIFO Methodology
Proration Methodology
Billing Requirement Includes Mapping, Use Project Mapping check box is not selected
FIFO Methodology
LIFO Methodology
Proration Methodology
Billing Requirement Does Not Include Mapping, ACRN Only
FIFO Methodology
LIFO Methodology
Proration Methodology
Billing Requirement Does Not Include Mapping, ACRN/Line Item
FIFO Methodology
LIFO Methodology
Proration Methodology