UPDATE CASH BASIS INFORMATION
Use this screen to update the Cash Basis Information subtask of the Manage Open Billing Detail screen. You designate a project for Cash Basis Billing by selecting the Bill Cost Incurred on Cash Basis check box on the Setup Information tab of the Manage Project Billing Information screen. You enter the accounts, which are subject to cash basis billing for a given project, on the Cash Basis subtask of the Manage Project Billing Information screen. You can also enter cash basis accounts on a company-wide basis on the Manage Billing Accounts screen. Transactions that have charged to those project/account combinations via accounts payable are not billed until they have been paid. By running this process, you update the Cash Basis Information subtask of the Manage Open Billing Detail screen with check information from the Check History file (VEND_CHK_VCHR). The Calculate Standard Bills screen uses the information in this subtask to determine what can be billed.
You can run this process after printing checks and accepting them for the period for which you are going to bill. Note that you do not need to post cash disbursements before you run this process. Run it before you calculate billings to ensure that only those transactions that have been paid are billed. If you neglect to run this process, all accounts payable transactions are treated as unpaid.
For more information about cash basis billing, see the "Cash Basis Billing" topic.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Accounting Period
Any records in Open Billing Detail with a fiscal year, period and subperiod the same as those in this group box are evaluated by the program.
Option
This field always displays One.
Fiscal Year
Enter, or use the drop-down list to select, the fiscal year that you want to update.
Period
Enter, or use the drop-down list to select, the period that you want to update.
Subpd
Enter, or use the drop-down list to select, the subperiod that you want to update.
Ending Date
This non-editable field displays the ending date for the selected subperiod.
Update
Click 
when you are ready to update cash basis information for the period selected.