to select, the fiscal year for which you want to enter beginning balances. You can also use Query to select the correct fiscal year or to select and view balances entered previously.During system setup, use the Non-Project Beginning Balances screen to initialize the beginning balances in the general ledger for non-project account/organization combinations. (Use the Manage Project Beginning Balances screen to initialize project beginning balances.)
Before initializing beginning balances, you must first set up your accounts and organizations on the Manage Accounts screen and Manage Organization Elements screen, respectively, and link organizations to accounts.
If you are initializing Costpoint at the beginning of the fiscal year, enter balances only for non-project balance sheet accounts. If you are initializing later in your fiscal year, enter only beginning-of-fiscal-year balances in this screen. Do not enter a "beginning" balance amount as a starting balance for your Costpoint activity that is actually a mid-year account balance. If you initialize mid-year, use adjusting journal entries to establish year-to-date activity amounts for non-project balance sheet accounts. (Initialize year-to-date balances for non-project income statement accounts with adjusting journal entries also. That is necessary so that the rate calculation programs can recognize and include the balances in the calculations.)
After you enter beginning balances during initialization for both non-project and project accounts, generate the Trial Balance report or General Ledger Detail report to verify that amounts were entered correctly. Once initialization is completed, restrict access to this screen. Thereafter, use it to make post-year-end adjustments to non-project beginning balances.
Enter, or click to select, the fiscal year for which you want to enter beginning balances. You can also use Query to select the correct fiscal year or to select and view balances entered previously.
Enter, or click to select, the organization for which you want to enter beginning balances.
In each session, Costpoint maintains a running balance of all account balances you enter in the session. Deltek recommends that you calculate the net amount and total hours for the balances you plan to enter during the session. When you finish, check those totals against Costpoint's running balances to make sure that no data entry errors occurred. (When you close the screen, Costpoint discards the running balances).
To begin adding balances, click 
.
Enter, or click to select, the account for which you want to enter beginning balances. Only asset, liability, and stockholder's equity accounts are valid entries.
This non-editable column displays the name of the account.
This non-editable field indicates whether or not a project is required for the account. On this screen, you can only enter beginning balances for non-project accounts. Those accounts have N (No) in this column.
Enter the beginning balance, in your company's functional currency, for the selected account. Regardless of the type of account, enter the balance as a positive amount if it is a debit balance. If it is a credit balance, enter a negative amount by preceding the amount with a minus sign (hyphen).
Enter the beginning balance in hours (if applicable) for the selected account.