APPROVE POSITION REQUISITIONS

Use this screen to approve the requisition for a given job position. When you enter this screen, you must use to select the requisition record you wish to approve.

You must have first entered the requisition on the Manage Position Requisition Request screen before you can approve it.

Location

Requisition Identification

Requisition Number

The requisition number for the requisition you wish to approve displays here after you select the requisition.

Organization

These fields display the organization ID and organization description for the selected requisition.

HR Organization

This field displays the HR organization to which the employee will be assigned. This can only be populated in Manage Position Requisitions screen if your company is licensed for HR (Human Resources).

Detail Job Title

This field displays the code of the detail job title for the position, along with the associated description for that job title.

If you use SilkRoad, the detail job title must be flagged for Export to SilkRoad on the Manage Detail Job Titles screen before you can approve it.

Grade

This field displays the grade assigned to the Functional Job Title that is linked to the Detail Job Title.

EEO Code

This field displays the EEO Code assigned to the Functional Job Title that is linked to the Detail Job Title.

Job Group

This field displays the Job Code assigned to the Functional Job Title that is linked to the Detail Job Title.

Corporate Officer

This check box displays whether or not the selected detail job title is a corporate officer position.

Requested By

These fields display the name and ID of the employee requesting this requisition.

Requisition Date

This field displays the date of the requisition that you are approving.

Target Date

This field displays the date by which this position must be filled.

Position

Use this drop-down list to select the position classification. Valid options are:

• Vacancy — If you selected the Vacancy option in the Position Classification group box on the Position Requisition Request screen, this option is selected.

• New — If you selected the New option in the Position Classification group box on the Position Requisition Request screen, this option is selected.

Comments

Enter comments about the new or vacant position to be filled. This is an optional field.

Approval Information

Status

Use this drop-down list to select the status of the position requisition. Valid options are:

• Pending — Select this option if the status of the position requisition is pending.

• Approved — Select this option if the status of the position requisition has been approved.

• Disapproved — Select this option if the status of the position requisition has been disapproved.

• Filled — Select this option if the status of the position is filled.

Approver

Enter, or click to select, the Approver for this position requisition. The employee selected must already be:

• Set up on the Manage Position Requisition Approvers table; and

• Either directly assigned to the requisition’s accounting Organization; or linked to a higher level of the requisition’s Organization with the Apply to Lower Levels check box selected.

This is a required field if the Auto-Approve Position Requisitions check box is not selected on the Configure Personnel Settings screen.

The following table is an example of the Manage Position Requisition Approvers screen setup. The Notes column provides information how the setup impacts the Approver that you are able to assign to the requisition.

Approval Date

The system date defaults into this required field; however, it can be overwritten.

Employee

Enter, or click to select, the ID of the employee who filled the position requisition.

Employee Name

This field displays the name of the selected employee.

• Table Information

  Changes to this screen update the following tables:

  Position Requisition Request — H_POS_RQ_RQST

  Detail Job Titles — DETL_JOB_TITLE

  Basic Employee Info — EMPL

  Requisition Approvers — H_RQ_APPRVR