Use the Calculate ACRN Bills screen to calculate your ACRN bills, using information you have set up on the Manage ACRN Bills screen and the standard bill amounts from the Calculate Standard Bills screen. After you have calculated ACRN bills, you can review them on the Manage ACRN Bills screen or the Print ACRN Billing Edit Report.
Calculate ACRN bills after posting all transactions for the period to be billed and running the Calculate Standard Bills application.
Set up the following applications before executing the Calculate ACRN Bills screen:
Set up project information on the Basic Info tab of the Manage Project User Flow.
Set up the Manage Project Billing Information screen with a transaction-based formula. You cannot use Enter Bill Manually, Manual Bills with Unbilled Detail, or Progress Payment.
Set up an active record on the Manage ACRN Bills screen at the same project level as on the Manage Project Billing Information record. Select a Billing Requirement and a Calculation Method. Enter at least one active row in the table window with an ACRN or ACRN/Line Item value and its associated ACRN Value. If the Billing Requirement is ACRN Only w/Account Mapping or ACRN/Line Item w/Account Mapping, enter the appropriate accounts on the Accounts subtask.
Post transactions for the given period.
Run the Update Cash Basis Information screen, if necessary.
Run the Load Labor Rates screen, if necessary.
Run the Calculate Standard Bills screen.
Make edits to standard bills on the Manage Standard Bills screen.
Run the Calculate ACRN Bills screen.
Access to this screen is controlled by the Enable ACRN Billing check box on the Configure Billing Settings screen. If this check box is selected, users with the appropriate rights can calculate ACRN bills for active ACRN projects set up on the Manage ACRN Bills screen.
Use of the Calculate ACRN Bills screen is not mandatory, but is beneficial to government contractors subject to Government Requirement, DFARS 204.71 Uniform Contract Line Item Numbering, specifically, the standard payment instructions at PGI 204.7108(d)(1) through (6). This requirement places an obligation upon contractors to invoice at a Contract, Contract Line (CLIN), Subcontract Line (SLIN), Exhibit Line, or an Accounting Classification Reference Number (ACRN) level.