GENERATING AFFORDABLE CARE ACT REPORTS

After configuring the settings for Affordable Care Act data, complete the following steps for generating the required 1095-C and 1094-C reports:

1. Run the Analyze Full-Time Equivalent Eligibility process to determine employees who qualify for full-time benefits based on their hours worked.

2. Review the full-time equivalent (FTE) records on the Manage Full-Time Equivalent Eligibility screen. You can also  enter F

3. Run the Store Employee Benefit Options Offered process to gather and create records for the benefit options offered. If you use ESS, the Activate Pending ESS Benefit Elections screen automatically gather benefit options offered.

4. Review and update employee benefit options offered records on the Manage Employee Benefit Options Offered screen.

5. Generate the 1095-C reporting data on the Create 1095-C and 1094-C Data screen.

6. Review and update 1095-C data on the Manage 1095-C Data screen.

7. Generate the 1094-C reporting data on the Create 1095-C and 1094-C Data screen.

8. Review and update 1094-C data on the Manage 1094-C Data screen.

9. If you have fewer than 250 FTE employees, print the IRS copies of the reports. Print the paper 1094-C report on the Print 1094-Cs screen, and then print the paper 1095-C reports on the Print 1095-Cs screen.

• If you have employees with more than six (6) dependents, you need to perform a separate run to print the1095-C continuation form (Page 2 – Additional Dependents) for these employees. To print the continuation form, select the Page 2 (More than 6 dependents) option on the Print 1095-Cs screen when you run the printing process.

10. If you have 250 or more FTE employees, create electronic files for reporting to IRS. Generate a 1094-C electronic file, and then a 1095-C electronic file through the Create 1094-C and 1095-C Electronic File screen.

11. Print paper copies of 1095-Cs on the Print 1095-Cs screen which you will provide to all FTE employees.

• If you have employees with more than six (6) dependents, you need to perform a separate run to print the1095-C continuation form (Page 2 – Additional Dependents) for these employees. To print the continuation form, select the Page 2 (More than 6 dependents) option on the Print 1095-Cs screen when you run the printing process.