VIEW EMPLOYEE EARNINGS

Use this screen to access the audit trail that is maintained for Employee Earnings. This screen displays all employee-related information that is contained on the Manage Employee Earnings History screen. In addition, the screen displays information specifying by whom and on what date modifications were made to the record.

Use this screen whenever you need to review changes made to the Maintain Employee Earnings table. Manage Employee Earnings History information must already exist; only modifications made when the Employee Earnings check box is selected on the Configure Payroll Settings screen are displayed.

Location

Selection Criteria

Use this group box to select the parameters pertaining to the records you want to review. You can select records for review based on the types of transactions, the employee whose record was changed, the user who made the modifications, and/or the date of any modifications. After you make your selections, click to fill the table window with the records you selected.

Transaction Type

Use this group box to select which type of transactions to include when selecting records to be displayed in the retrieved records table.

Add

Select this check box to include Add transactions.

Delete

Select this check box to include Delete transactions.

Update

Select this check box to include Update transactions.

Identification

Use this group box to select which employee's records to include in your review. You can also elect to review only the modifications made by a single user.

Employee

Enter, or click to select, the ID of the employee whose records you wish to include in the record selection process. This is an optional field; if this field is left blank, Costpoint includes all employees in the search.

User

Enter, or click to select, the user ID (Costpoint login ID) for the user who is responsible for the modifications you wish to include in the record selection process. This is an optional field; if this field is left blank, Costpoint includes records regardless of who made the modifications.

Date Modified

Enter, or click to select, the date of the transaction modifications to include in the displayed output. This is an optional field; if this field is left blank, Costpoint includes records regardless of when the modifications were made. The system format for date is MM/DD/YYYY.

EMPLOYEE EARNINGS

Federal/State Wages and Taxes

Transaction Type

This non-editable field displays the type of modification for the specific transaction displayed. The types are:

Modified By

This non-editable field displays the user ID (Costpoint login ID) for the user who made the modifications shown in this transaction.

Date Modified

This non-editable field displays the date on which the modification took place for this transaction.

Details

Employee

This non-editable field displays the ID of the employee whose record was modified.

Employee Name

This non-editable field displays the name that corresponds to the employee ID for this transaction.

Taxable Entity

This non-editable field displays the taxable entity to which the employee in this transaction is assigned.

Check Type

This non-editable field displays the check type for the employee referenced in this transaction. The types are:

Fiscal Year

This non-editable field displays the fiscal year for this transaction.

Pay Cycle

This non-editable field displays the pay cycle assigned to the employee referenced in this transaction.

Period

This non-editable field displays the accounting period for this transaction.

Pay Cycle End Date

This non-editable field displays the pay cycle end date for this transaction.

Posting Sequence Number

This non-editable field displays the posting sequence number for this transaction.

Check/Advice

Check Number

This non-editable field displays the paycheck number issued for this transaction.

Check Date

This non-editable field displays the date on which the paycheck was issued for the check referenced in this transaction.

Disbursement Code

This non-editable field displays the disbursement code, C (Check) or D (Direct deposit advice) for the employee referenced in this transaction.

Tax Service Group ID

Enter, or click to select, the Tax Service Group ID to which the employee is assigned as of the check date. Use this field to group the employee for tax reporting purposes. When you use , the results depend on the Tax Service Grouping Method that is set on the Configure Payroll Tax Export Settings screen.

Federal Taxes

Federal

Exempt Pay Types

This non-editable field displays the total of the federal exempt pay types for the employee referenced in this transaction.

Exempt Deductions

This non-editable field displays the total of the federal exempt deductions for the employee referenced in this transaction.

Taxable Wages

This non-editable field displays the federal taxable wages for the employee referenced in this transaction.

Withheld

This non-editable field displays the amount of federal income taxes withheld for the employee referenced in this transaction.

Social Security

Exempt Pay Types

This non-editable field displays the total of the social security exempt pay types for the employee referenced in this transaction.

Exempt Deductions

This non-editable field displays the total of the social security exempt deductions for the employee referenced in this transaction.

Taxable Wages

This non-editable field displays the social security taxable wages for the employee referenced in this transaction.

Withheld

This non-editable field displays the amount of social security taxes withheld for the employee referenced in this transaction.

Accrued Expense

This non-editable field displays the employer expense accrued for social security for the employee referenced in this transaction.

Medicare

Exempt Pay Types

This non-editable field displays the total of the Medicare exempt pay types for the employee referenced in this transaction.

Exempt Deductions

This non-editable field displays the total of the Medicare exempt deductions for the employee referenced in this transaction.

Taxable Wages

This non-editable field displays the Medicare taxable wages for the employee referenced in this transaction.

Withheld

This non-editable field displays the amount of Medicare taxes withheld for the employee referenced in this transaction.

Accrued

This non-editable field displays the employer expense accrued for Medicare for the employee referenced in this transaction.

Additional Wages

This field displays the Medicare taxable amount which exceeds the IRS threshold for additional Medicare taxation.

Additional Withholding

This field displays the additional calculated Medicare tax withholding amount.

Unemployment Taxes

FUTA

Exempt Pay Types

This field displays the total of all earnings amounts that are linked to pay types which are exempt from FUTA Taxable Wages. The taxability of pay types is determined on the Manage Pay Type Taxability screen. The pay types processed are detailed on the Pay Types subtask.

Exempt Deductions

This field displays the total of all deduction amounts that are exempt from FUTA Taxable Wages. The taxability of deductions is determined on the Manage Deductions screen. The deductions processed are detailed on the Deductions subtask.

Taxable Wages

This non-editable field displays the amount of FUTA taxable wages for the employee referenced in this transaction.

Rate

This field displays the FUTA Employer Rate on the Manage Federal Taxes screen of the payroll year that equals the payroll year on the check date.

Accrued Expenses

This non-editable field displays the amount of FUTA accrued expense for the employee referenced in this transaction.

SUTA

State

This non-editable field displays the two-character code for the SUTA state assigned to the employee referenced in this transaction.

Exempt Pay Types

Enter the total of all earnings amounts that are linked to pay types which are exempt from SUTA Taxable Wages. The taxability of pay types is determined on the Manage Pay Type Taxability screen. The pay types processed are detailed on the Pay Types subtask.

Exempt Deductions

Enter the total of all deduction amounts that are exempt from SUTA taxable wages. The taxability of deductions is determined on the Manage Deductions screen. The deductions processed are detailed on the Deductions subtask of this screen.

Taxable Wages

This non-editable field displays the amount of SUTA taxable wages for the employee referenced in this transaction.

Rate

This field displays the SUTA rate.

Accrued Expenses

This non-editable field displays the amount of SUTA accrued expense for the employee referenced in this transaction.

Totals

Total Hours

This non-editable field displays the total hours that were charged from the timesheets that were processed for the employee referenced in this transaction.

Gross Amount

This non-editable field displays the amount of gross pay for the employee and check referenced in this transaction.

Reimbursements

This non-editable field displays the total reimbursement amount excluded from gross earnings for the payroll record. This total includes any earnings amount from the Reimbursements field on the Manage Employee Earnings History screen (where the Pay Type's Reimbursement Exclude from Gross check box is selected on the Pay Types subtask of the Manage Employee Earnings History screen).

Net

This non-editable field displays the net pay for the employee and check referenced in this transaction.

Subtasks

Subtask

Description

Pay Types

Click this link to open the Pay Types subtask.

State Taxes

Click this link to open the State Taxes subtask.

Local Taxes

Click this link to open the Local Taxes subtask.

Deductions

Click this link to open the Deductions subtask.

Contributions

Click this link to open the Contributions subtask.

Workers' Comp

Click this link to open the Workers' Comp subtask.